Welcome to the Hatboro-Horsham School District! At Hatboro-Horsham School District we are focused on continually examining our district practices and structures. We advance, promote, and advocate for equity, diversity, and inclusion to enhance alignment with the tenets of the whole child. We are committed to creating and maintaining environments in which each student is healthy, safe, engaged, supported, and challenged. Hatboro-Horsham draws strength from the rich variety of perspectives and life experiences of our community. As an employee of the district, you can anticipate that your meaningful contributions will authentically further the district's commitment to equity, diversity, and inclusion.

Position Title :

Administrative Assistant to the Director of Human Resources (Administrative Assistant Cabinet) Reports to:

Director of Human Resources Type :

Support Work Year:

12 months

Position Goal:

To promote the efficient and impactful operation of the Office of Human Resources, to perform general administrative duties in a professional and courteous manner, and to support the HR department in various areas to ensure smooth daily operations.

Essential Duties and Responsibilities Disposition & Skillset:

Ensures interactions through email, phone calls, and in-person with staff, contractors, and the public are friendly, respectful, and professional. Observes confidentiality of all professional matters. Confidentiality statement required. Ability to show tact and diplomacy in stressful situations. Makes valid and independent decisions in assigned areas of responsibility. Projects a positive image of the District and its programs and services Ability to work in an environment with frequent interruptions. Exhibit skilled competence in typing, word processing, and Excel. Develop proficiencies in OneNote, Outlook, Power School, and Tyler School ERP Pro. Compile reports, prepare budget materials, and maintain records and files.

Office of Human Resources:

Onboarding/orientation :

New hire paperwork

• to include follow-up to ensure all proper documentation is in the new personnel file, i.

e., transcripts and certification for teachers, license/credentials, TB/physical form etc. Coordination and distribution of information to other departments Personnel File Management / Compliance Oversees the archive room and processes Develops and maintains an efficient comprehensive filing system Maintains, updates, tracks personnel files and related documents in compliance with state and federal laws and district policies including paper and electronic files, I-9 forms, and employee medical files. Assist employees with personnel records to include updating names, addresses, etc. Completes Act 168 requests

General:

Manage the District's absence management system to ensure accuracy of information Complete employment verification/letters Manage employee certifications Manage retiree and new hire spreadsheet Coordination of vendors Assists in scheduling interviews for posted positions in the District Assists with the planning and coordinating of recruitment events and career fairs Prepares Human Resources Agenda for School Board meetings Manages Agenda Letter Process Recommends and implements new approaches and procedures to continually improve the efficiency of the HR department and services performed Assists with projects in the Office of Human Resources, as needed Administrative Support for the

Director of Human Resources:

Assists in preparing ad hoc data reports to the Director Completes special projects as assigned by the Director Types memos and correspondence Opens, sorts, distributes, and follows up with mail, as directed by the Director of Human Resources. Completes purchase orders/procurement card processing for HR department Enters Director of Human Resources expenses and budget information Schedules appointments and keeps a calendar for Director of Human Resources Assists with assigned tasks directed by the Director of Human Resources, as needed.

Requirements:

Work Year:

Full-time position, 12 months (July 1

• June 30), 7.

5 hours/day with 30-minute unpaid lunch

Physical Demands:

Ability to sit at desk for extended periods of time Standing for limited periods of time Frequent bending, stooping, twisting, reaching, grasping Light lifting

• up to 15 pounds Frequent carrying
• up to 15 pounds Manual dexterity to prepare mailings and/or use office equipment Repetitive movement of fingers and hands for keyboarding

Sensory Abilities:

Visual acuity to read computer screen, correspondence Auditory acuity to be able to use the telephone and greet visitors, ability to speak clearly and distinctly

Work Environment:

Indoors, year-round; office setting

Temperament:

Ability to work as a member of a team Ability to work within a dynamic environment and with some ambiguity. Must be courteous and able to deal effectively with people. Must be cooperative, congenial, and service-oriented Ability to work in an environment with frequent interruptions

Cognitive Ability:

Oral and written communication skills Ability to compile and analyze complex data Ability to read, write, and do complex computations. Ability to follow written and verbal directions Ability to complete tasks with minimal supervision

Specific Skills:

Ability to operate office equipment Ability to use computer technology efficiently

Educational Level and Experience:

Bachelor's degree preferred, with 5+ years of executive assistant experience or equivalent combination of education and experience Clearance(s): Act 34

• Criminal History Clearance Act 151
• Child Abuse History Clearance Act 114
• Federal Criminal History Record This Job Description in no way states or implies that these are the only duties to be performed by the employee occupying this position.

The employee will be required to follow any other job-related instructions and perform other job-related duties requested by the Building Principal or designee. The position holder must be able to perform the essential job functions with or without reasonable accommodation. It is the responsibility of the employee to inform the HHSD Director of Personnel of any and all reasonable accommodation that will be required. Hatboro-Horsham School District is an Equal Opportunity Employment, Educational, and Service Organization. The Hatboro-Horsham School requires all employees to adhere to PA School Code and policies set forth by the School Board, which is an essential function of employment. In addition, regular attendance at work is an essential function of employment.