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IC
Indiana County Technology Center
Secretary to Administrative Director and JOC
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What they do
A Secretary performs office administrative work and provides administrative assistance to an office staff. Organizes files and assists with record keeping and data base management. Manages office calendars and helps to organize office workflow. Provides administrative support for reports and budgets. Documents office expenses. May handle phone inquiries. May help to arrange travel for office staff.
$44,606 / year median in Pennsylvania
-5% projected decline
Job Description
This position is defined per the Administrative Assistant to the Director and ICTC Board Secretary Agreement.
Position Summary:
An employee in this position will perform confidential secretarial/clerical duties for theIndiana County Technology Center:
Joint Operating Committee; Professional Advisory Committee; and the Administrative Director. The employee is responsible for greeting visitors, responding to inquiries, directing and screening calls, and providing administrative support. This position involves a high degree of professional judgment, use of independent discretion and has daily involvement with confidential matters. The Administrative/Board Secretary has access to ICTC's Administration files, Business files, Personnel files and Student files including health information contained within. The Administrative/Board Secretary must comply with established policies and procedures.Required Experience:
- Knowledge of business equipment, Microsoft Office and all other general administrative procedures.
- Knowledge of personnel, student and public relations techniques
- Knowledge of bidding procedures
- Knowledge of current office management techniques
- Knowledge of operating of security systems.
- Knowledge of Roberts Rules and Sunshine Laws.
- Ability to establish and maintain effective relationships with supervisors, district personnel, students and the general public.
- Ability to handle confidential information and material with discretion.
- Ability to maintain complex records and to prepare accurate reports.
- Ability to understand and follow detailed oral and written instructions.
- Ability to use word processing, data base and spreadsheet software.
- Ability to work simultaneously on multiple tasks for multiple personnel and be detailed oriented.
- Skilled in critical thinking and problem solving skills.
- Maintain and exhibit high ethical and moral standards in interacting with Staff, Students and those having business dealings with the Indiana County Technology Center.
Preferred Qualification:
- Any combination equivalent to: graduation from high school supplemented by college-level coursework in business, secretarial science. OR Specialized training, certificate or degree in Secretarial Arts/Office Management is desirable, although extensive experience may be sufficient
- More than four (4) years of experience in office management and/or secretarial work.
Clearance Requirements:
- Arrest/Conviction Report and Certification (Act 24)
- PA State Police Clearance (Act 34)
- FBI Fingerprint Clearance (Act 114)
- Child Abuse Clearance (Act 151)
- Sexual Misconduct/Abuse Disclosure Release Form (Act 168) Please send your resume to