Full Time

• Administrative Assistant
• Levittown, PA Immaculate Home Health Care Levittown, PA Job Details Full-time $16
• $18 an hour 11 hours ago Benefits Paid time off Qualifications Google Docs Filing Administrative experience High school diploma or GED Home care Data entry Full Job Description Job Overview Immaculate Home Health is seeking a dedicated and proactive Administrative/HR Specialist to join our team!

This hybrid role is essential to both managing staff schedules and ensuring smooth day-to-day operations—while also being ready to step in and provide hands-on care in emergency situations when staff are unavailable. We're looking for someone with strong organizational and communication skills, a problem-solving mindset, and the flexibility to respond to the dynamic needs of our office and clients. Key Responsibilities Scheduling & Staff Coordination Develop and manage caregiver schedules, ensuring proper coverage for all clients. Respond promptly to scheduling changes, caregiver call-offs, and client requests. Communicate real-time updates to clients, caregivers, and case managers. Track caregiver availability, preferences, and work hours to optimize coverage and efficiency. Client and Staff Issue Resolution Address and resolve client concerns in a timely, professional manner. Mediate scheduling conflicts and staffing challenges as they arise. Communicate any service updates, changes, or concerns clearly with clients and caregivers. HR & Employee Relations Support onboarding of new employees, including orientation and training schedules. Act as a point of contact for caregivers with questions about policies or schedules. Promote caregiver retention by creating a positive work environment and addressing issues quickly. Maintain accurate employee records, including certifications and performance notes. Administrative Support and Office Efficiency Ensure documentation meets company and regulatory standards. Perform routine data entry, manage spreadsheets, and maintain scheduling records. Assist with office tasks such as filing, phones, emails, and meeting coordination. Monitor and order office supplies to keep daily operations running smoothly. Process Improvement & Problem Solving Complete daily and weekly tasks independently while managing priorities. Proactively identify and solve issues related to scheduling and staffing. Support agency goals with efficient and solution-focused decision-making. General Office Duties Maintain a clean, organized office environment. Assist in planning staff meetings, events, and training sessions. Collaborate with the leadership team to support company-wide initiatives.

Requirements Education:

High School Diploma or GED required.

Experience:

Minimum 1 year in an administrative, HR, or scheduling role, preferably in healthcare or home care. Experience providing personal care services is a plus (or willingness to be trained). Familiarity with Google Workspace (Sheets, Docs, Gmail, Calendar) and scheduling software preferred.

Skills:

Strong organizational and multitasking skills—ability to manage schedules and client needs efficiently. Excellent communication and interpersonal skills. Ability to adapt to emergencies and confidently provide personal care when required. High attention to detail in scheduling, data entry, and administrative tasks. Strong problem-solving mindset and flexibility to handle last-minute changes.

Working Conditions:

Office-based role with occasional lifting or movement of office supplies. Flexibility required to respond to emergency care needs.

Job Type:

Full-time Pay:

$16.00

• $18.

00 per hour

Benefits:

Paid time off

Experience:

Administrative:

1 year (Required) Home care: 1 year (Preferred)

Work Location:

In person