An Office or Administrative Assistant performs administrative work in an office. Works in a wide variety of office settings, such as a company or business, or a government office or school. Manages paper and electronic files, uses office equipment including computers, responds to phone calls and emails, routes mail and maintains calendars and schedules.
The Staff and Board of Directors of Laurel House, Inc. feel that, while we all have much in common, we are also often very different in terms of our feelings, emotions, needs, and capabilities. In such a world where all persons differ, we believe that every individual should have the opportunity to develop to his/her fullest potential. We believe that all individuals have the capability to learn, as well as the right to do so and that this capability can be developed through experiences conducive to growth and development, morally, spiritually, socially, esthetically, physically, and educationally. We believe, in this context, that individuals never stop learning throughout their lifetime. Accordingly, it is our commitment at Laurel House, Inc. to develop and make available whatever programming is necessary to assist our Individuals in achieving their optimal potential, to demonstrate to them their rights as well as their responsibilities so that they might become respected members of society. Laurel House, Inc. offers residential services for individuals with intellectual and developmental disabilities, and we strive to help them achieve their everyday lives that they deserve. This position is meant for someone who has the goal to assist us, as an organization, in furthering that achievement and growth. To learn more, please visit our website: https://laurelhouseinc.org/
Position Summary:
The Administrative Assistant is responsible for working directly with the Office Manager to assist in proper completion of various office duties. This position works closely with Human Resources, Program, Fiscal, and Maintenance to ensure that interviews, paperwork, administrative duties, filing, scheduling and other various responsibilities are done in an effective and timely manner.
Essential Functions:
Maintains physical and electronic filing systems, and complies with file retention and destruction policy. Tracks and monitors employee due dates on various needs such as provider qualifications, physicals, and licenses. Tracks and monitors due dates for various departments including but not limited to: Vehicle maintenance/inspections Employee physical due dates Provider qualifications Assists with overall monitoring and functionality of the office. Answering the office main phone and forwarding calls to the proper party. Maintaining overall telephone systems and voicemails Assisting departments with paperwork, filing, and tracking. Assists Office Manager with benefits, documentation, policies, etc. Supply and item maintenance/ordering. Retrieving and distributing mail. Other administrative duties as needed.
Skills and Abilities:
Knowledge of Microsoft 365 is required. Proper knowledge of computers and other technology is preferred. Typing skills. Data input and chart organizational skills. Ability to work in a team setting as well as individual environment depending on the situation. Knowledge of employment law implementations or ability to learn is preferred. Proper phone etiquette is required. Ability to work in an office setting, sit/stand for prolonged periods of time, and to work in front of a computer screen for long portions of the workday. The ability to work one-on-one with people is preferred. Must be able to push/pull/lift up to 50 pounds. Experience in the IDD field is a plus. Other skills and abilities as needed. Laurel House, Inc. is proud to be an Equal Opportunity Employer.
Keywords:
(Pennsylvania, Fayette, County, Administrative, Assistant, Office, Nonprofit, Flexible)
Job Type:
Full-time Pay:
$18.61 per hour
Benefits:
401(k) 401(k) matching Dental insurance Employee assistance program Flexible schedule Health insurance Life insurance Paid time off Parental leave Referral program Retirement plan Vision insurance Application Question(s): What are your minimum salary expectations for the position you are applying for?
Education:
High school or equivalent (Preferred)
Experience:
Office:
1 year (Preferred)
License/Certification:
Driver's License (Required) Ability to
Commute:
Mount Braddock, PA 15465 (Required) Ability to
Relocate:
Mount Braddock, PA 15465: Relocate before starting work (Required)
