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Administrative Assistant
Career Insights for Office / Administrative Assistant (General)
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Scorecard
Based on Pennsylvania data
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What they do
An Office or Administrative Assistant performs administrative work in an office. Works in a wide variety of office settings, such as a company or business, or a government office or school. Manages paper and electronic files, uses office equipment including computers, responds to phone calls and emails, routes mail and maintains calendars and schedules.
$44,772 / year median in Pennsylvania
-20% projected decline
Job Description
We're looking for a detail-oriented, organized, and proactive individual who can provide strong administrative support and help keep our daily operations running smoothly. This role is ideal for someone who enjoys multitasking, communicating with others, and contributing to a positive and efficient workplace.
Skills:
Proficiency with Microsoft Office (Word, Excel, Outlook) Office equipment operation (printers, scanners, postage, fax) Typing accuracy Email management and correspondence Clear communication & customer service skills Ability to solve problems Data entry Filing and document organization (digital & physical) Customer service skills Attention to detail
Job Responsibilities:
Answer and direct phone calls Maintain spreadsheets Scan, upload, and file documents Welcome visitors Order office supplies Send, receive, and distribute faxes Prepare and drop-off mailings for post office Assist with data entry and updating records
Qualifications:
High school diploma or equivalent Experience as an administrative assistant or similar role Proficiency with Microsoft Office Excellent communication and interpersonal skills Strong verbal and written communication skills Ability to work independently and handle confidential information Professional, friendly, and customer-service oriented