Project & Service Administrator

Project & Service Administrator Adelphia Plumbing Philadelphia, PA Job Details $65,000 a year 20 hours ago Qualifications Computer literacy Math Full Job Description Our 75-year-old company is looking for an experienced service company administrator to help us manage our fast-paced office. We need someone familiar with the plumbing/HVAC industry or a similar trade with a few years of project management/administration experience to help oversee our project management, project and service billing, job tracking, project estimating, and contract administration needs. If you're looking to work in a fast paced off with a dedicated team and lots of opportunities, please apply today!

Compensation:

$65,000

Responsibilities:

Prepare estimates and proposals with field personnel and project managers Track project progress and job costs Coordinate with technicians, vendors, and customers Assist with scheduling and material procurement Generate invoices and manage billing documentation Follow up on permits, inspections, and project paperwork Maintain organized job files and records Help ensure projects stay on schedule and within budget Help with service billing Help build project submittal packages Maintain project pipeline Maintain subcontractor vendor compliance

Qualifications:

Three years of experience in construction services, administrative support, or project management for plumbing, HVAC, or related trades Excellent organization, time management, attention to detail, and communication skills are valuable Detail-oriented with strong follow-through Proficiency in computer use and typing. Microsoft Office (Word and Excel) is our main program. Experience with Bluebeam, Procore, or other plan review software Comfortable using computers, spreadsheets, and dispatch/accounting software Knowledge of AIA documentation is helpful Ability to manage multiple projects simultaneously Knowledge of the Philadelphia L&I eClipse system is preferred Solid math skills are needed About Company Adelphia Plumbing and Heating Services is a 3rd generation, 75-year-old business with a dedicated and valued group of employees and a loyal customer base. We are based in West Philadelphia and service Philadelphia and the surrounding counties. We perform plumbing, heating, and drain cleaning services throughout the area with a focus on multifamily and managed properties. We service thousands of customers in the area with work ranging from replacing a toilet flapper all the way up to designing and replacing a high-rise building's hot water production plant. We also have a thriving renovations and construction department, working with some of the best general contractors in the area.