Admin Assistant

Admin Assistant - Permit & Service Coordinator
Reading, PA
1 DAYS AGO
22512325
Summary
Reading, PA
In-Person
$20.00 - $23.00 per Hour
2 Years Experience
High school graduate or equivalency certificate (GED)
No Commission
40.00 hours per week / Day Shift / Full-Time
Description We are seeking an Admin Assistant - Permit & Service Coordinator to assist with permit processing, office administration, customer communication, and service scheduling. This role works closely with management and customers to ensure projects and service jobs are well-coordinated and executed on time. Key Responsibilities Prepare and submit permit paperwork and communicate with townships and municipalities.
Handle office administration (phones, email correspondence, filing, data entry).
Coordinate and schedule service jobs (openings, closings, repairs, weekly service).
Communicate with customers regarding scheduling, updates, and follow-up.
Support office management and ensure smooth workflow.
Maintain accurate records in QuickBooks, Jobber, LOU, and company systems.
Step in to cover duties when other office staff are out. Qualifications Prior administrative or scheduling/dispatch experience preferred (construction, HVAC, plumbing, or pool industry a plus).
Strong organizational and communication skills.
Comfortable juggling multiple tasks in a busy office environment.
Proficient with Microsoft Office; experience with QuickBooks or CRM software a plus.
Professional, reliable, and customer service oriented. Compensation & Benefits $20 - $23/hr starting pay, depending on experience (with growth potential to $24-$26/hr).
Full-time, year-round employment.
Paid time off and holidays.
Opportunity to grow with a well-established, expanding company.
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