Now Hiring:

Administrative Assistant (Part Time Position) We are seeking two reliable, organized, and friendly Administrative Assistant to join our Team. Candidates should have excellent customer service skills, strong attention to detail, and the ability to multitask in a fast-paced office environment.

Position/Hours:

(18 Hours) Wyomissing Office

Monday 11:30a-8p Reading Office
Wednesday 11:30a-8p Wyomissing Office
Saturday 8a-12p

Administrative Responsibilities:

Provide administrative and clerical support to outpatient clinical staff to ensure efficient daily operations. Register new and returning clients and coordinate client appointments and transportation services as needed. Perform general office and reception duties, including answering and directing telephone calls, typing, photocopying, faxing, scanning, filing, data entry, and ordering office supplies in a timely and efficient manner. Verify client insurance eligibility and benefits and communicate coverage information to appropriate staff and clients as required. Schedule client appointments and treatment sessions in accordance with program and clinical requirements. Maintain billing-related documentation and complete billing duties as assigned, ensuring information is accurate and submitted within required timeframes. Maintain all required forms, logs, reports, and administrative documentation, including case management-related records, ensuring they remain current, complete, and accurate. Review program logs and documentation for accuracy and completeness and promptly address or report missing, incomplete, or inconsistent information. Assist with the collection and documentation of client co-payments, deductibles, and other applicable fees in accordance with agency procedures. Assist the Program Director, clinical staff, and other members of the treatment team with administrative tasks and special projects as needed. Ensure Client Information Packets and other required program materials are readily available and accessible to clients. Maintain organized, accurate, and confidential client and administrative records in accordance with agency policies and applicable confidentiality requirements. Ensure assigned administrative duties are completed accurately, consistently, and within established deadlines. Communicate professionally with clients, staff, referral sources, insurance representatives, and other external contacts. Follow all Peace and Harmony House policies, procedures, documentation requirements, and applicable regulatory standards. Qualifications Minimum of a High School diploma or equivalent. CPR required within 2 months of hire. Proven strong Customer service/interpersonal skills required. Must be computer literate and have good typing skills. Must have effective oral, written, and verbal communication skills. Ability to work in a fast-paced, hectic environment. Familiarity of geographical locations of clients and assigned routes. Two or more year's experience working in a fast pace Business/Human Services office preferred.

Pay:

$15.00

$17.

00 per hour

Benefits:

401(k) Dental insurance Flexible schedule Health insurance Paid time off Retirement plan People with a criminal record are encouraged to apply

Work Location:

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