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Borough Secretary / Administrative Coordinator
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Scorecard
Based on Pennsylvania data
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What they do
A Secretary performs office administrative work and provides administrative assistance to an office staff. Organizes files and assists with record keeping and data base management. Manages office calendars and helps to organize office workflow. Provides administrative support for reports and budgets. Documents office expenses. May handle phone inquiries. May help to arrange travel for office staff.
$44,606 / year median in Pennsylvania
-5% projected decline
Job Description
- Maintain official Borough records, ordinances, resolutions, meeting minutes, and other documents required by law; serve as custodian of the Borough seal and certify official records.
- Prepare and distribute agendas, meeting packets, public notices, and other required communications; attend Council and Planning Commission meetings as directed and prepare minutes.
- Ensure compliance with Pennsylvania municipal recordkeeping, public meeting, and reporting requirements.
- Coordinate publication of ordinances, notices, and legal documents and provide administrative support to Borough officials, boards, and commissions.
- Prepare and submit required reports and filings to state and local agencies. Administrative & Operational Responsibilities
- Serve as the Borough's Right-to-Know Officer and manage resident service requests and municipal applications.
- Administer utility account management functions, payment plans, delinquency notices, and monthly reporting.
- Maintain the Borough website, social media platforms, calendars, and resident communications.
- Coordinate employee benefits administration, workers compensation documentation, and employee support.
- Prepare and submit required regulatory reports and compliance filings.
- Perform general office administration, customer service, and other related duties as assigned. Qualifications
- High school diploma or equivalent required; higher education preferred.
- Administrative, office management, municipal government, or related professional experience preferred.
- Strong organizational, communication, customer service, and recordkeeping skills.
- Proficiency with Microsoft Office and standard office technology.
- Ability to maintain confidentiality, manage multiple priorities, and work effectively with residents, employees, elected officials, and outside agencies.
- Knowledge of local government operations, Right-to-Know requirements, website/social media administration, benefits administration, or regulatory reporting is a plus.