Job Summary We are seeking a dynamic and highly organized Secretary to join our team! In this vital role, you will serve as the backbone of our office operations, ensuring smooth communication, efficient scheduling, and seamless administrative support. Your energetic approach and attention to detail will help foster a productive environment, enabling our team to focus on their core objectives. This paid position offers an exciting opportunity for someone with strong office management skills and a passion for delivering exceptional customer service. Duties Manage multi-line phone systems, answer inquiries promptly, and direct calls efficiently using professional phone etiquette. Provide front desk support by greeting visitors, handling inquiries, and maintaining a welcoming environment. Maintain accurate records through data entry, spreadsheets, and word processing using Microsoft Office and productivity software. Organize and manage calendars, schedule appointments, and coordinate meetings to optimize time management for staff and executives. Oversee office supplies inventory, place orders as needed, and ensure the office remains well-stocked and organized. Assist with bookkeeping tasks using QuickBooks or similar accounting software to support financial recordkeeping. Support office management tasks including filing, proofreading documents, and ensuring overall administrative efficiency. Qualifications Proven clerical experience or office experience demonstrating strong organizational skills and attention to detail. Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with spreadsheets and data entry tasks. Excellent computer literacy with technical proficiency in productivity software and office management tools. Strong communication skills in both verbal and written forms; bilingual abilities are a plus. Demonstrated ability to handle multiple tasks efficiently while maintaining high productivity levels. Experience with front desk operations, customer service, or personal assistant roles is highly desirable. Exceptional phone communication skills including phone etiquette and client communication expertise. Ability to manage time effectively, prioritize tasks, proofread documents accurately, and support team members proactively. Join us as a Secretary to be the energetic force behind our administrative excellence! Your dedication will directly contribute to creating a welcoming environment while supporting our team's success through organized workflows and outstanding service delivery.

Pay:

$15.00 - $17.50 per hour Expected hours: 40.0 per week

Work Location:

In person