Position Summary We are seeking an organized, dependable, and detail-oriented Administrative Assistant to support daily office operations. The successful candidate will handle administrative tasks, coordinate schedules, and help ensure the office runs efficiently. Candidate will report directly to the company owner. Responsibilities Manage front desk duties, including greeting visitors, answering multi-line phone systems, and directing calls with professional phone etiquette. Respond to emails, and direct inquiries appropriately Coordinate calendar management and schedule appointments, meetings, and events using calendar tools. Serve as primary point of contact for customers, vendors, and internal operations. Act as liaison between ownership, staff, and external partners Provide personal assistant support as needed, including managing schedules, organizing documents, and supporting team members with various administrative needs. Enter, update, and maintain accurate records and databases AR and AP duties; Manage accounts payable and receivable, including invoicing, payment tracking, and collections. As well as close out monthly reports and numbers. Negotiate with vendors and source new distributors to reduce operational costs. Maintain accurate records and ensure all documentation is current and compliant Dispatch towing services and coordinate scheduling for repair appointments Troubleshoot service issues with vendors (internet, payment systems, etc.) Support onboarding of new employees (payroll setup, tax forms, system access) Handle confidential information with discretion. Qualifications Proven experience in office management or administrative roles with a strong background in clerical tasks. Proficiency in Microsoft Office or Google Workspace. Excellent organizational skills with the ability to multitask, prioritize responsibilities, and meet deadlines Strong computer literacy, including data entry, spreadsheets, and document proofreading. Demonstrated customer service skills with a professional demeanor in front desk or reception settings. Join us as an Administrative Assistant to be a key contributor in creating an organized, welcoming environment where productivity thrives!

Pay:

From $1.00 per hour Expected hours: 40.0 per week

Benefits:

401(k) 401(k) matching Dental insurance Employee discount Health insurance Paid time off Vision insurance

Experience:

Administrative Assistance:

3 years (Preferred)

Work Location:

In person