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Project Administrator
Career Insights for Project / Program Administrative Assistant
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Scorecard
Based on Pennsylvania data
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What they do
A Project or Program Administrative Assistant provides administrative assistance to a program team or project management team. Organizes files and assists with record keeping and data base management. Manages team calendars and helps to organize meetings and events. Provides administrative support for program activities, financial reports and budgets, grants or project proposals; may help to arrange travel.
$57,419 / year median in Pennsylvania
-5% projected decline
Job Description
Project Administrator ECS Mid-Atlantic, LLC United States, Pennsylvania, York 52-6 Grumbacher Road (Show on map) Sep 01, 2026 Responsibilities Responsibilities Manage the administrative tasks associated with a project, including, but not limited to
proposal and project registration, invoicing set-up, coordinate project resources, and more.
Basic ability to use ECS systems in the coordination of project resources, management of
project paperwork and documentation, and maintaining project schedules and budgets.
Coordinate internal communications with staff members on a variety of projects, as
requested. Actively mentor junior staff and support overall development of the team.
Attend project meetings with senior staff and assist with resolutions to administrative
problems
Communicate with client and external team members consistently.
Assist in managing project budgets, preparing invoices, and collection efforts.
Basic ability to prioritize tasks to meet project deadlines. Consult with your supervisor to help
prioritize tasks on a daily basis.
Good project and contract management skills.
Basic ability to manage project budgets.
Host or attend project discussions with clients, follow up on reports to determine if there are
questions Qualifications Required Qualifications & Skills High school diploma or GED required. Bachelor of Business or related field preferred
2 years of related experience
If driving for, or on behalf of, any ECS subsidiary, a valid driver's license is required
Excellent oral & written communication skills
Basic project management and contract administration skills
Dependable, self-motivated, responsible and detail-oriented
Ability to multi-task and meet deadlines
Proficient with MS Office (Word, Excel, PowerPoint)
Ability to work effectively in teams, with clients, peers and subordinates, as well as
independently
Excellent interpersonal skills
Basic decision making skills
Work with supervisor to understand priorities and urgency of work About Us ECS Group of Companies (ECS) was founded in 1988 with the goal to raise the standards of professional engineering consulting. Today, we are a leader in geotechnical, construction materials, environmental and building science + infrastructure consulting services. We are employee-owned with more than 3,00 employees in 100+ offices and testing facilities coast to coast. ECS is currently ranked #60 in Engineering s-Record's Top 500 Design Firms (April 2026), #148 in Engineering s-Record's Top 200 Environmental Firms (October 2025) and #38 in Zweig Group's Hot Firm List (June 2026). For additional information about ECS, visit:www.ecslimited.com. ECS is an Equal Opportunity Employer. To learn more, clickhere.