Administrative Assistant Keylink Vacation Rentals is seeking an organized, dependable, and detail-oriented Administrative Assistant to support our vacation rental operations. Working closely with the Operations Manager, this position will help keep property information, documentation, schedules, financial records, and follow-up tasks accurate and up to date. The ideal candidate is proactive, highly organized, professional, and comfortable managing multiple priorities independently. Strong independent writing skills, attention to detail, comfort with numbers and spreadsheets, familiarity with social media, and professional communication skills are essential. Key Responsibilities Maintain property records, spreadsheets, permits, licenses, and operating information. Assist with research, data entry, scheduling, documentation, and follow-up. Manage receipts, invoices, owner charges, refunds, and supporting documentation. Compare invoices with approved estimates and completed work. Conduct weekly property inspections, document findings, upload photos, and create follow-up tasks. Track repairs, property-readiness issues, listing corrections, and outstanding approvals. Communicate professionally with homeowners, guests, vendors, and municipal offices. Assist with new-property onboarding, photography, checklists, and listing preparation. Assist with job postings, interview scheduling, onboarding, and training records. Prepare or schedule routine social media content for approval. Maintain organized electronic files and protect confidential information. Qualifications Administrative, hospitality, property-management, or customer-service experience preferred. Strong independent writing, grammar, spelling, and proofreading skills, with the ability to produce professional written communications without relying on AI. Strong organizational skills and attention to detail. Comfortable working with numbers, invoices, spreadsheets, email, and online platforms. Professional written and verbal communication skills. Able to prioritize assignments, meet deadlines, and follow tasks through to completion without constant supervision. Dependable, accountable, and comfortable working independently while collaborating with a team. Experience with Hostaway, Airbnb, Vrbo, Google Workspace, Microsoft Office, or similar programs is helpful but not required. Reliable four-wheel-drive or all-wheel-drive vehicle required for year-round property inspections. Valid driver's license, current vehicle registration, and automobile insurance required. Schedule Approximately 30-40 hours per week, with some flexibility required during busy rental periods. Compensation is based on experience. Location Hybrid position. Some work may be completed remotely, but regular travel to vacation rental properties and local municipal offices is required. Applicant must live locally! About Keylink Vacation Rentals Keylink Vacation Rentals is committed to creating memorable experiences for guests and successful rental experiences for homeowners. Our team values integrity, quality, consistency, accountability, efficiency, respect, and kindness. To Apply Please submit your résumé and a brief cover letter describing your administrative experience, availability, writing and spreadsheet skills, and interest in working with Keylink Vacation Rentals.

Pay:

$20.00 - $27.00 per hour Expected hours: No less than 30.0 per week

Work Location:

Hybrid remote in Glenwood Springs, CO 81602