NOTE:

This posting will close on OCTOBER 3, 2026 or after a total of 25 applications are received, whichever occurs first. As an Administrative Assistant 1 with the Department of Transportation, you will play an essential part in keeping the Bureau running efficiently. This job gives you the opportunity to assist with purchasing, budgeting, and daily office needs. You will help staff respond to requests, track tasks, and maintain organized systems. This role fits someone who likes fast-paced work and steady responsibility. This position supports the Bureau by coordinating administrative tasks, assisting staff, and managing information across multiple office functions. The role helps ensure smooth workflows, organized records, and timely responses to daily needs. As an Administrative Assistant 1, you will perform the following duties:

Purchasing Support:

Review requisitions, assist staff and vendors, and process procurement actions in required systems

Budget Assistance:

Support budget tracking, adjustments, and communication with staff

Invoice Processing:

Review and process invoices, resolve errors, and track payments in the system

Project Coordination:

Assist with preparation of annual work programs and budget estimates

Administrative Tasks:

Organize files, track assignments, and support daily office operations

Communication Support:

Prepare correspondence, manage inquiries, and coordinate Right to Know requests Interested in learning more? Additional details regarding this position can be found in the position description .

Work Schedule and Additional Information:

Full-time employment Work hours are 7:30 AM to 4:00 PM, Monday - Friday, with a 60-minute lunch.

Telework:

You may have the opportunity to work from home (telework) part-time. In order to telework, you must have a securely configured high-speed internet connection and work from an approved location inside Pennsylvania. If you are unable to telework, you will have the option to report to the headquarters office in Harrisburg. The ability to telework is subject to change at any time. Additional details may be provided during the interview.

Salary:

In some cases, the starting salary may be non-negotiable. You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

QUALIFICATIONS

Minimum Experience and Training Requirements:

Such training as may have been gained through graduation from a four year college or university or any equivalent combination of experience and training.

Additional Requirements:

Must have Microsoft Office experience particularly Word, Excel, Teams, and Outlook. Must have experience with the Commonwealth's Supplier Relationship Management (SRM), SAP/ESS system. Must have experience related to purchasing or invoicing, and basic budgeting knowledge. You must be able to perform essential job functions. How to

Apply:

Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education). If you are claiming education in your answers to the supplemental application questions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements. Unofficial transcripts are acceptable. Your application must be submitted by the posting closing date . Late applications and other required materials will not be accepted. Failure to comply with the above application requirements may eliminate you from consideration for this position. All application materials and interview responses must reflect the applicant's own experience, qualifications, and work. Applicants may use generative AI tools for preparation purposes only. Use of AI to misrepresent or falsify information, or to assist during interviews, is not permitted. Review the Guidance for Generative AI Tools & Job Seekers for additional information.

Veterans:

Pennsylvania law (51 Pa. C.S. §7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.pa.gov/agencies/employment/how-to-apply.html and click on Veterans. Telecommunications Relay Service (TRS): 711 (hearing and speech disabilities or other individuals). If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date. The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.