Administrative Assistant 1/Trainee 1/2 (NY HELPS) - Staatsburg

Date Posted:

05/06/26

Applications Due:

05/20/26

Vacancy ID:

215581 Position Information NY HELPYes AgencyParks, Recreation & Historic Preservation, Office of TitleAdministrative Assistant 1/Trainee 1/2 (NY HELPS)

• Staatsburg Occupational CategoryClerical, Secretarial, Office Aide Salary Grade11 Bargaining UnitASU
• Administrative Services Unit (CSEA) Salary RangeFrom $40391 to $58447 Annually Employment TypeFull-Time Appointment TypePermanent Jurisdictional ClassCompetitive Class Travel Percentage10% Schedule WorkweekMon-Fri Hours Per Week37.

5 Workday From8 AM To4 PM Flextime allowed?

No Mandatory overtime?

No Compressed workweek allowed?

No Telecommuting allowed?

Yes Location CountyDutchess Street AddressTaconic Regional Office 9 Old Post Road CityStaatsburg StateNY Zip Code12580 Job Specifics Duties DescriptionThe Administrative Assistant 1/Trainee 1/2 will serve within the Human Resources Unit for Taconic Region and reports to the Administrative Officer 1 or designee as appropriate. The duties of this position will include but are not limited to the following:

• Workers Comp/ARS collection, updating, and processing of incident paperwork, ARS updating, completion of yearly DOSH reporting, SOII surveys
• Training Liaison/SLMS tracking, collection and submission of attestations for completed courses for all employees, assist with coordinating various in-person trainings, assist with SLMS troubleshooting
• Seasonal Employee Recruitment, Hiring and Separations
• Canvassing for seasonal employment, Coordinate and complete seasonal hiring processes with facility managers-including approvals, paperwork completion and processing, onboarding of new staff, maintaining files, entering transactions.

Initiating, tracking and processing seasonal staff rolls (summer and winter) including collection of paperwork, updating of Master Items lists, verifying cost centers, ITS offboarding, collection and processing of end of season progress reports

• Annual Employee Recruitment, Hiring and Separations
• assist with postings, hiring packet completion and submission to Albany, Orientation and ITS onboarding, paperwork completion and processing, Entering transactions for employees, ITS offboarding, Processing of Probation reports and performance evaluations.
• Payroll Duties
• Assist all staff with timecard and LATS card questions, seasonal timecard entries, LATS reporting and accrual balance tracking, set up of employees when new to Time and Attendance, Audit submitted timecards, verify location pay, clothing allowance reporting
• Assist with

FMLA/PPL

Leave, Health insurance and retirement questions, paperwork and information as needed. Assist with Employment Verifications for seasonal staffing.

• Other duties as assigned Minimum QualificationsIf Civil Service Eligible list(s) exist, they will be canvassed.

You may also apply if you are eligible for appointment or reinstatement by one of the following qualifications: NY HELPS or 55-b/c

QUALIFICATIONS

This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).

• To be considered for appointment through NY HELPS, or 55-b/c, candidates must meet the open-competitive minimum qualifications for this position.

The qualifications are:

Administrative Assistant Trainee 1 (Non-Statutory Equated to SG-8): Six months of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration. The selected candidate must pass a keyboarding test that demonstrates the ability to enter text at a rate of at least 30 words per minute with at least 96% accuracy by completion of probation. To be advanced to the full performance level of this title you must successfully complete a set training and development program. Upon satisfactory completion of the 12-month training at the Trainee 1, you will automatically advance to Trainee 2. Administrative Assistant Trainee 2 (Non-Statutory Equated to SG-10): One year of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration. The selected candidate must pass a keyboarding test that demonstrates the ability to enter text at a rate of at least 30 words per minute with at least 96% accuracy by completion of probation. To be advanced to the full performance level of this title you must successfully complete a set training and development program. Upon satisfactory completion of the 12-month training as a Trainee 2 you will advance to the full level of this title without further examination. Administrative Assistant 1, SG-11: Two years of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration. The selected candidate must pass a keyboarding test that demonstrates the ability to enter text at a rate of at least 30 words per minute with at least 96% accuracy by completion of probation.

Substitution:

Certification (e.g., IAAP Certified Administrative Professional) or associate's degree in office administration, secretarial science, administrative assistance, paralegal, business technology, or office technology substitutes for two years of experience.

Please note:

Appointments made at a traineeship level (Administrative Assistant Trainee 1, NS equated to SG-8, and Administrative Assistant Trainee 2, NS equated to SG-10 leading to Administrative Assistant 1, SG-11). Candidates appointed to the Trainee 1 level will be required to complete four mandatory courses during the first year of the traineeship and elective courses in the second year of the traineeship in four competency areas. Candidates appointed to the Trainee 2 level will be required to complete the elective courses prior to advancing to full title. The courses are offered to CSEA employees through the New York State & CSEA Partnership. Trainees will be able to complete the courses either through classroom or online training and webinars. Transfer eligible candidates can complete the required coursework prior to appointment to be eligible for advance placement into the Administrative Assistant Trainee 2 or Administrative Assistant 1. For more information about the Administrative Assistant Traineeship, including the course requirements, please visit: ://nyscseapartnership.org/administrative-assistant-traineeship. 55-b/c

QUALIFICATIONS

Current permanent non-competitive state employees certified eligible for the 55-b/c program under the Governor's Program to Hire Persons/Veterans with Disabilities pursuant to Section 55-b/c of the Civil Service Law will also be considered. To be considered, you must provide a copy of your letter of eligibility with your response and meet the HELPS qualifications listed above.

REASSIGNMENT QUALIFICATIONS

You must be a current New York State Office of Parks, Recreation and Historic Preservation (OPRHP) employee with one year of permanent, competitive, or 55-b/55-c service as an Administrative Assistant 1/Trainee 1/2. 70.1 TRANSFER

QUALIFICATIONS

You must be a qualified employee of New York State and eligible for transfer under Section 70.1 of Civil Service Law which requires one year of permanent, competitive, or 55-b/55-c service as in a title allocated to a Grade 6 or higher eligible. For transfers, a list of approved titles is available through Civil Service GOT-IT at ://careermobilityoffice.cs.ny/cmo/gotit/. The GOT-IT site will inform you if your title requires special qualifications for transfer as detailed above. Subsequent 55-b/c

Qualifications:

A subsequent 55-b/c appointment may be considered if you have at least one year of permanent or contingent-permanent qualifying service and have a current Civil Service 55-b/c letter of eligibility. 52.7 NON-COMPETITIVE (NCP)

QUALIFICATIONS

It is the intention of the Office of Parks, Recreation and Historic Preservation (OPRHP) to fill a permanent competitive position of Administrative Assistant 1 located in the Taconic Regional Office in Staatsburg, NY. The promotion minimum qualification for appointment are: One year of permanent competitive, non-competitive

NY HELPS

• , or 55b/c service as a Office Assistant 2 Keyboarding, SG-9 or an Office Assistant 2 (Keyboarding) Spanish Language.

As required by the New York State Department of Civil Service, we are posting for this position to determine if there are any qualified OPRHP employees interested in a permanent appointment to the position. If there are three or fewer qualified candidates interested in the position who meet the promotion minimum qualifications, a permanent appointment can be made via non-competitive promotion (NCP), pursuant to Section 52.7 of New York State Civil Service Law.

Please Note:

In order to be considered for appointment via non-competitive promotion, candidates serving in the established promotion field must not have failed or failed to take the last holding of the Administrative Assistant 1 promotion exam, if said exam was held within the last four years.

Note:

Non-competitive refers to not competing in an examination; the appointment will be competitive.

PROVISIONAL QUALIFICATIONS

Based on the results of the required recruitment/canvassing for the Administrative Assistant 1 position, OPRHP may make a provisional appointment to this position. If a provisional appointment is made, the appointed candidate will be required to compete in the next holding of the Administrative Assistant 1 exam and be reachable for appointment from the newly established eligible list. •

NY HELPS PROGRAM

For the duration of the

NY HELPS

Program, this title maybe filled via a permanent non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply. At a future date (within one year of permanent appointment), it is expected employees hired under

NY HELPS

will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in a

NY HELPS

title, employees may take part in any promotion examination for which they are qualified. Employees appointed via the

NY HELPS

program are restricted for promotional appointment until their position is covered-in to the competitive class by the New York State Civil Service Commission (CSC), or they otherwise obtain permanent competitive status. The CSC has recently covered-in employees who were appointed via

NY HELPS

on a permanent or contingent permanent basis between June 26, 2024, and June 11, 2025. Notification to employees regarding a change in their status is forthcoming. You may wish to apply if you received a permanent

NY HELPS

appointment to a qualifying title within these timeframes and are interested in this opportunity. Your eligibility for promotion will be reviewed by Human Resources. Employees with a permanent

NY HELPS

appointment occurring effective 6/12/2025 or later will be addressed with a subsequent cover-in.

PREFERRED QUALIFICATIONS

• New York State Statewide Financial System (SFS) experience preferred but not required.
• New York State Budget Expenditure Tracking System experience preferred but not required.

Additional Comments

OPERATING NEEDS

• Must possess and maintain a valid driver's license that allows the candidate to legally operate a motor vehicle in New York State as a term and condition of employment.
• Candidate must be familiar with the Microsoft Office Suite, particularly with Excel, Word, Access as well as Adobe Pro and navigating the internet.

COMMENTS

The CSEA contracts allow for salary protection for seasonal / hourly employees who are appointed to permanent graded positions with lower hiring rates under certain circumstances. We encourage OPRHP seasonal / hourly applicants to check in with your Regional Business Office Administrator to inquire about the potential impact on your salary. Depending on each applicant's experience and/or education and current salary, if employed by New York State already, the appointment may be made to the Administrative Assistant Trainee 1, Administrative Assistant Trainee 2, or the Administrative Assistant 1 titles. Included below is a breakdown of the salary at each level of the traineeship. Administrative Assistant Trainee 1, SG-8

• $40,391
• $49,743 Administrative Assistant Trainee 2, SG-10
• $45,081
• $55,322 Administrative Assistant 1, SG-11
• $47,695
• $58,447

BENEFITS:

Generous benefits package, worth approximately 65% of salary, including:

Paid Time Off:

CSEA:

44 days

• 13 Vacation days, 13 Sick days, and 5 Personal Leave days, 13 Holidays.

Health Care Benefits:

• Eligible employees and dependents can pick from a variety of affordable health insurance programs.
• Family dental and vision benefits at no additional cost

Additional Benefits:

• New York State Employees' Retirement System (ERS) Membership
• NYS Deferred Compensation
• Access to NY 529 and NY ABLE College Savings Programs, as well as U.S. Savings Bonds
• Public Service Loan Forgiveness (PSLF)
• Paid Parental Leave Learn more about our benefits for permanent state employees, visit: ://parks.

ny/employment/benefits.aspx. Additional location pay is available for the following counties: Bronx, Kings, Nassau, NYC-Manhattan, Queens, Richmond, Rockland, Suffolk, and Westchester, Dutchess, Orange, and Putnam. Some positions may require additional credentials or a background check to verify your identity. How to Apply NameCarina Alfeo Telephone Fax Email Addressemployment@parks.ny Address Street625 Broadway CityAlbany StateNY Zip Code12238 Notes on ApplyingAll candidates must submit a written resume and cover letter which clearly demonstrates how they meet the minimum qualifications for the position. These documents must be received by May 20, 2026 and submitted via email to employment@parks.ny. You must include "Vacancy

ID 215581

• Administrative Assistant 1
• Staatsburg" in the subject line of your email.

Failure to do so may result in not being considered for the position. It is the responsibility of each applicant to accurately describe their experience and demonstrate that they meet the minimum qualifications. Candidates from diverse backgrounds are encouraged to apply. The NYS Office of Parks, Recreation and Historic Preservation is an Equal Opportunity/Affirmative Action Employer committed to ensuring equal opportunity for persons with disabilities and workplace diversity. New York State (NYS) is an equal opportunity/affirmative action employer. NYS Law prohibits discrimination because of age, race, creed, color, national origin, sexual orientation, military status, sex, disability, predisposing genetic characteristics, marital status, domestic violence victim status, carrier status, gender identity or prior conviction records, or prior arrests, youthful offender adjudications or sealed records unless based on a bona fide occupational qualification or other exception. Please be advised that New York State Office of Parks, Recreation and Historic Preservation does not use E-Verify and does not offer sponsorship for employment visas statuses (i.e. H-1B, Self-Sponsorship, STEP OPT). Candidates sponsored for employment by an organization should be aware of their sponsorship status and the relevant expiration date(s) of that sponsorship before applying to this position.