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Administrative Assistant 3
Career Insights for Office / Administrative Assistant (General)
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Scorecard
Based on California data
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What they do
An Office or Administrative Assistant performs administrative work in an office. Works in a wide variety of office settings, such as a company or business, or a government office or school. Manages paper and electronic files, uses office equipment including computers, responds to phone calls and emails, routes mail and maintains calendars and schedules.
$50,177 / year median in California
-12% projected decline
Job Description
Job Requirements San Diego, CA Clearance Unspecified Polygraph not specified Mid Level Career (5+ yrs experience) $70,000 - $80,000
Job Description Title:
Administrative Assistant 3
Location:
San Diego, CA 92121
Pay Rate:
Negotiable Duration:
9+ Months (Possibility of Extension)
Schedule:
9x80
A TRAVEL:
10% of the time
- Provide administrative support to assigned members of the Structures Operating Unit (OU) leadership team.
- Proactively manage high-volume and complex calendars, including recurring meetings, ad-hoc requests, schedule conflicts, and changing priorities.
- Schedule meetings for assigned leadership and staff while monitoring upcoming requirements and deliverables.
- Support weekly, monthly, quarterly, and ad-hoc reporting and presentation requirements.
- Forecast deliverables, collect and summarize data, prepare draft documents, coordinate reviews, and ensure timely submissions.
- Make domestic and international travel arrangements and process expense reports in a timely manner.
- Attend OU Operations and Business staff meetings, prepare and publish agendas, and follow up on action items.
- Plan, schedule, and lead quarterly all-hands meeting activities, including coordination of presentations, IT, facilities, and other resources for events supporting 500+ local employees.
- Coordinate all-hands sessions for remote offices.
- Interface with Business Unit Executive Administrators regarding calendar planning and business deliverables.
- Review, edit, and distribute internal announcements and communications.
- Support customer meetings and internal VIP meetings, including preparation of meeting materials, event planning, facility tours, and overall event coordination.
- Coordinate internal and external meetings, including conference room reservations, catering, and other logistical requirements.
- Manage the OU New Hire Welcome meeting/lunch program.
- Respond to employee requests and provide direct administrative support or appropriate resource referrals.
- Manage and support special projects as assigned.
- Provide backup administrative support to other administrative staff as needed.
Basic Qualifications:
- High School Diploma or equivalent.
- Minimum 5+ years of experience as a Senior Administrative Assistant or Executive Assistant supporting Managers and Directors.
- Strong interpersonal, communication, organizational, and time-management skills.
- Ability to manage multiple concurrent assignments and conflicting priorities.
- Intermediate to high-level proficiency with Microsoft Office applications.
- Strong ability to work independently, exercise judgment, and take initiative.
Preferred Qualifications:
- Strong ability to multitask and manage competing priorities in a positive and professional manner.
- Experience supporting teams distributed across multiple time zones.
- Strong proofreading, editing, and document preparation skills.
- Experience with executive-level calendar management and meeting coordination.
- Experience coordinating large-scale meetings, events, or all-hands sessions is a plus.
group id:
10216532 Log in to view the job poster Apply now