Office & Operations Manager - Bookkeeping & Cash Flow Jersey Stair Supply - Trenton, NJ Area Full-Time | $25/hour | Hybrid Jersey Stair Supply is a small, family-owned stair parts and building materials business looking for a dependable, organized Office & Operations Manager to help manage the day-to-day financial and administrative side of the company. This is a hybrid position, with a combination of in-office work and remote work depending on business needs. Because we are a small family-owned company, some responsibilities must be handled in person, while bookkeeping, invoicing, financial tracking, and other administrative work may be completed remotely when appropriate. We are not a large corporate office. We are a small, growing business where everyone works closely together, and we need someone who can take ownership of important tasks and help keep the business organized. What You'll Be Responsible For The biggest priority of this position is keeping our finances, orders, bills, and cash flow organized. Managing basic bookkeeping and maintaining organized financial records Monitoring daily and weekly cash flow Tracking money coming into and going out of the business Preparing and sending customer invoices Following up on unpaid invoices and outstanding balances Organizing vendor bills and upcoming payments Helping prioritize bills, supplier payments, and customer orders Tracking customer orders from purchase through delivery Scheduling orders, deliveries, pickups, and supplier purchases Communicating with customers regarding order status Communicating with vendors and suppliers Maintaining organized records of purchases, invoices, receipts, and payments Helping prevent late orders, missed payments, and unnecessary expenses Providing ownership with a simple overview of what is owed, what is coming in, and what requires attention Assisting with general office and administrative responsibilities as needed What We're Looking For We want someone who is: Very organized, dependable, and responsible Comfortable working with numbers and business finances Able to stay on top of deadlines without constant supervision Comfortable following up with customers and vendors Able to identify problems before they become emergencies Comfortable working directly with the business owner and family Self-motivated and capable of working independently during remote days Willing to take initiative rather than waiting to be told every small task Experienced with bookkeeping, QuickBooks, invoicing, office management, or business administration is strongly preferred Languages Our team and customers come from different backgrounds.

Our office commonly communicates in:

English, Punjabi, and Hindi English proficiency is required. Punjabi and/or Hindi speaking ability is strongly preferred and would be a major advantage for this position. About Jersey Stair Supply Jersey Stair Supply is a small, family-owned business specializing in stair parts, railings, balusters, newel posts, handrails, and related building materials. Because we are a small business, this is a hands-on position. You will work directly with ownership and have a meaningful role in how the company operates. We are specifically looking for someone who can bring structure, consistency, accountability, and financial organization to the business. Compensation & Schedule $25 per hour Full-time - approximately 40 hours per week Hybrid work environment Combination of in-office and remote work Some in-person availability is required for business operations Stable weekday schedule Opportunity to grow into a larger operations/management role as the company grows Who Would Be a Great Fit? This position could be a strong fit for someone with previous experience as an: Office Manager Bookkeeper Administrative Manager Operations Coordinator Accounts Receivable / Accounts Payable Specialist Small Business Administrator Business Operations Manager We care less about having a fancy corporate background and more about finding someone who is dependable, financially organized, proactive, trustworthy, and willing to take responsibility. If you are the type of person who likes turning a busy small business into an organized operation, we would like to hear from you.

Pay:

From $25.17 per hour

Benefits:

Flexible schedule Paid time off

Work Location:

Hybrid remote in Trenton, NJ 08610