CEO Location:

Charlotte, NC Schedule:

Full-Time | Hybrid (3 Days Onsite / 2 Days Remote)

Training:

First 90

Days Fully Onsite Compensation:

$55,000-$75,000

Annually Experience:

2+ Years in Administrative or Executive Support About the Opportunity Our client is seeking a highly organized and professional Administrative Assistant to the CEO to support a fast-paced executive office. This is a high-visibility role where you'll serve as a trusted partner to the CEO, ensuring schedules stay organized, communications are handled professionally, and daily operations run seamlessly. You'll regularly interact with executives, clients, board members, and external partners, making exceptional communication, discretion, and attention to detail essential for success. If you're proactive, thrive in a fast-moving environment, and enjoy keeping leaders organized and focused, this is an outstanding opportunity to grow your career with a rapidly expanding organization. What You'll Do Executive Support

Manage the CEO's calendar, meetings, and daily priorities with exceptional organization and attention to detail
Coordinate meetings with internal teams, clients, executives, and external partners
Prepare agendas, briefing materials, and background information to ensure the CEO is fully prepared for each meeting
Prioritize competing requests while protecting the CEO's time and focus Communications
Manage the CEO's inbox and incoming correspondence
Draft, edit, and proofread professional emails, letters, memos, and executive communications
Serve as a primary point of contact for the CEO's office, providing timely and professional communication with internal and external stakeholders
Ensure important information is communicated accurately and efficiently Travel & Meeting Coordination
Coordinate domestic and international travel, including flights, hotels, transportation, and detailed itineraries
Prepare expense reports and manage travel logistics
Organize executive meetings, board meetings, off-site events, and company functions
Take meeting notes, distribute action items, and track follow-up tasks Office Administration & Special Projects
Maintain confidential files, contracts, and executive records
Manage office supplies, vendor relationships, and general administrative operations
Support executive onboarding and special projects as assigned
Conduct research and assist with executive-level projects and reporting
Provide additional administrative support to members of the executive leadership team as needed What You'll Bring
2+ years of administrative or executive support experience
Outstanding written and verbal communication skills
Exceptional organizational skills with strong attention to detail
Ability to manage multiple priorities in a fast-paced environment
Professional judgment and the ability to handle confidential information with discretion
Proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint) and/or Google Workspace
Proactive, solutions-oriented mindset with the ability to anticipate executive needs Preferred Qualifications
Experience supporting a CEO or other C-suite executive
Experience with project management platforms such as Zoho, Asana, Notion, or Monday.com
Associate's or Bachelor's degree in Business Administration, Communications, or a related field Compensation & Benefits
$55,000-$75,000 annual salary
Hybrid work schedule (after initial 90-day onsite training period)
Medical, dental, and vision insurance
100% company-paid life insurance
Company-paid short-term and long-term disability coverage
401(k) Safe Harbor Plan with up to 4% company match (immediate vesting)
Generous discretionary paid time off
Career growth with a rapidly growing organization Why Join?
Work Directly with the

CEO:

Become a trusted partner supporting executive leadership and high-impact business initiatives

Hybrid Flexibility:

Enjoy a hybrid schedule after completing your initial onboarding period

Career Growth:

Join a fast-growing company with opportunities for long-term advancement

High-Impact Role:

Help drive organizational success by keeping the executive office organized, responsive, and operating efficiently

Outstanding Benefits:

Competitive compensation, comprehensive healthcare, immediate 401(k) vesting, and generous PTO

Professional Environment:

Collaborate with an executive team that values organization, accountability, and excellence If you're an organized, detail-oriented professional who enjoys supporting executive leadership and thrives behind the scenes, we'd like to hear from you. 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