Construction Administrative Assistant

Construction Administrative Assistant Cafe Muse - 2.3 Troy, MI Job Details Full-time $18 - $20 an hour 11 hours ago Benefits Flexible schedule Qualifications Bilingual Accounting systems Record keeping Google Workspace Microsoft Excel Microsoft Outlook Phone communication Inventory management Greeting customers Task prioritization Financial record maintenance Construction document control QuickBooks Data entry Organizational skills Construction administrative experience Multi-line phone systems Typing Clerical experience Office management Appointment scheduling Proofreading Expenditure monitoring Working on construction projects Personal assistant experience Entry level File organization Time management Office experience Client interaction via phone calls Full Job Description Overview Join our dynamic construction team as a Construction Administrative Assistant, where your organizational skills and administrative expertise will keep our projects running smoothly and efficiently. In this vital role, you will serve as the backbone of our office operations, providing exceptional support to project managers, contractors, and clients. Your proactive approach and attention to detail will help ensure seamless communication, accurate documentation, and efficient office management. This paid position offers a fantastic opportunity to grow within the construction industry while honing your administrative skills in a fast-paced environment. Responsibilities Manage front desk duties, greeting visitors and directing them appropriately with professionalism and courtesy Operate multi-line phone systems, answer inquiries promptly, and route calls effectively using excellent phone etiquette Maintain organized filing systems for project documents, contracts, permits, and correspondence Perform data entry and bookkeeping tasks using QuickBooks and other office software to track expenses and invoices Schedule meetings, coordinate calendars for project teams, and manage appointment reminders with strong time management skills Support office management activities including supply ordering, inventory tracking, and maintaining office equipment Proofread documents for accuracy and clarity before distribution to ensure high-quality communication Assist with customer support by responding to inquiries via email or phone, providing timely information and follow-up Experience Previous office experience in construction or related industries is highly preferred Demonstrated clerical or administrative experience with proficiency in Microsoft Office (Word, Excel, Outlook) and Google Workspace tools Familiarity with bookkeeping software such as QuickBooks for managing invoices and financial records Strong organizational skills with the ability to prioritize tasks efficiently in a busy environment Bilingual abilities are a plus to effectively communicate with diverse clients and team members Excellent typing speed combined with attention to detail for accurate data entry and proofreading Experience handling multi-line phone systems, managing calendars, and providing exceptional customer service Personal assistant or office management experience that showcases your ability to multitask confidently in a professional setting

Job Type:

Full-time Pay:

$18.00 - $20.00 per hour

Benefits:

Flexible schedule

Work Location:

Hybrid remote in Troy, MI 48083