An Administrative Clerk or Coordinator performs administrative work in an office. Coordinates work to support an office team. Works in a wide variety of office settings, such as a company or business, or a government office or school. Manages paper and electronic files, uses office equipment including computers, responds to phone calls and emails. May manage office staff expenses, supplies or schedules.
This posting will close on August 10, 2026 or after a total of 25 applications are received, whichever occurs first. Make a daily impact by helping staff understand their time, leave and pay with confidence! As a County Timekeeper with the Department of Transportation, you will be the go-to resource for payroll and timekeeping needs. This position lets you build strong connections with employees while helping them stay informed about pay and leave rules. Your attention to detail will support smooth operations across the county office. Step into a role where your work keeps the county office moving forward!
DESCRIPTION OF WORK
This role focuses on managing timekeeping and payroll processes that support county employees and ensure accurate records. The work blends problem solving, communication, and careful review to help staff understand pay and leave requirements. As a County Timekeeper, you will perform the following duties:
Payroll Entry:
Enter payroll information and resolve timekeeping issues for county employees
Record Review:
Prepare reports, verify completed payrolls, and check leave balances for accuracy
Issue Resolution:
Identify pay or leave errors then provide clear guidance on how to correct them
Policy Guidance:
Explain pay rules, leave codes, and contract requirements to employees and supervisors
Report Preparation:
Compile payroll, leave, and quota reports used for year-end and periodic reviews
Documentation Handling:
Manage forms, schedules and records related to FMLA, Workers Compensation, and work schedule changes Interested in learning more? Additional details regarding this position can be found in the position description.
Work Schedule and Additional Information:
Full-time employment Work hours are 7:00 AM to 3:00 PM, Monday - Friday, with a 30-minute lunch. Overtime and shift work required. Work hours subject to change based on seasonal requirements and operational needs.
Telework:
You will not have the option to telework in this position.
Salary:
In some cases, the starting salary may be non-negotiable. You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.
REQUIRED EXPERIENCE, TRAINING & ELIGIBILITY QUALIFICATIONS
Minimum Experience and Training Requirements:
One year as a Clerical Assistant 2 (Commonwealth job title or equivalent Federal Government job title, as determined by the Office of Administration); or One year of moderately complex clerical experience; or An equivalent combination of experience and training.
Special Requirement:
This position requires keyboarding skills to meet standards for speed and accuracy.
Additional Requirements:
You must be able to perform essential job functions. Preferred Qualifications (not required): Experience working with SAP (Systems, Applications, and Products) for timekeeping Experience working with union or contract provisions resulting in variations for pay rates or entitlements At least one year of moderately complex or advanced clerical experience with timekeeping or payroll for more than 20 employees At least one year of moderately complex or advanced clerical experience with Microsoft 365 (Word, Excel, Outlook, and TEAMS) At least one year of experience sorting, filing, and retrieving documents using a specific system At least two years of customer service experience with inquiries from the general public How to
Apply:
Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education). If you are claiming education in your answers to the supplemental application questions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements. Unofficial transcripts are acceptable. Your application must be submitted by the posting closing date . Late applications and other required materials will not be accepted. Failure to comply with the above application requirements may eliminate you from consideration for this position. All application materials and interview responses must reflect the applicant's own experience, qualifications, and work. Applicants may use generative AI tools for preparation purposes only. Use of AI to misrepresent or falsify information, or to assist during interviews, is not permitted. Review the Guidance for Generative AI Tools & Job Seekers for additional information.
Veterans:
Pennsylvania law (51 Pa. C.S. §7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.pa.gov/agencies/employment/how-to-apply.html and click on Veterans. Telecommunications Relay Service (TRS): 711 (hearing and speech disabilities or other individuals). If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date. The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply. Learn more about our Total Rewards by watching this short video! See the total value of your benefits package by exploring our benefits calculator. Health & Wellness We offer multiple health plans so our employees can choose what works best for themselves and their families. Our comprehensive benefits package includes health coverage, vision, dental, and wellness programs.• Compensation & Financial Planning We invest in our employees by providing competitive wages and encouraging financial wellness by offering multiple ways to save money and ensure peace of mind including multiple retirement and investment plan options. Work/Life Balance We know there's more to life than just work! Our generous paid leave benefits include paid vacation, paid sick leave, eight weeks of paid parental leave, military leave, and paid time off for most major U.S. holidays, as well as flexible work schedules and work-from-home opportunities.• Values and Culture We believe in the work we do and provide continual opportunities for our employees to grow and contribute to the greater good. As one of the largest employers in the state, we provide opportunities for internal mobility, professional development, and the opportunity to give back by participating in workplace charitable giving. Employee Perks Sometimes, it is the little "extras" that make a big difference. Our employees receive special employee-only discounts and rates on a variety of services and memberships. For more information on all of these Total Rewards benefits, please visit www.employment.pa.gov and click on the benefits box. Eligibility rules apply.
