An Administrative Clerk or Coordinator performs administrative work in an office. Coordinates work to support an office team. Works in a wide variety of office settings, such as a company or business, or a government office or school. Manages paper and electronic files, uses office equipment including computers, responds to phone calls and emails. May manage office staff expenses, supplies or schedules.
An established global organization is seeking a professional, detail-oriented Division Assistant to support senior leadership and play a vital role in the daily operations of a growing division. This is an excellent opportunity for someone who enjoys wearing multiple hats, coordinating projects, and serving as the organizational backbone of a high-performing team. If you're a self-starter who thrives in a fast-paced environment and enjoys building relationships across departments, we'd love to hear from you. Direct Hire Role Monday-Friday 8AM-5PM (Hybrid after 6 months) $27-$29/hr based on experience What's in It for You? Employer-paid health benefits with approximately 90% of medical, dental, and vision costs covered 401(k) with company match Vacation eligibility after 90 days 12 paid holidays per year Profit sharing opportunities Professional development and educational assistance programs Wellness initiatives and on-site fitness center access Opportunity to transition to a hybrid schedule after a successful onboarding period
What You'll Do:
Provide Administrative & Operational Support:
Manage calendars, schedule meetings, coordinate travel arrangements, process expense reports, and support day-to-day activities for division leadership. Serve as a
Key Communication Hub:
Act as a liaison between leadership, internal departments, customers, vendors, and subcontractors by coordinating communications, routing inquiries, and ensuring timely follow-up on requests and initiatives.
Prepare Business Reports & Presentations:
Create, maintain, and distribute reports, presentations, correspondence, and other professional documentation with a high level of accuracy and attention to detail.
Support Division Projects & Employee Programs:
Assist with cross-functional initiatives, onboarding activities, training coordination, and special projects that contribute to the division's overall success.
Coordinate Meetings & Events:
Organize internal meetings, customer engagements, leadership updates, business planning sessions, and special events while managing logistics and schedules. Represent the
Division Professionally:
Build positive relationships and maintain a professional image when interacting with employees, customers, vendors, and business partners. What We're Looking For Ability to work independently and juggle multiple priorities Strong analytical and problem-solving skills Exceptional verbal and written communication abilities Outstanding attention to detail Excellent organizational and time-management skills Professional, positive, and customer-focused approach Experience supporting leadership teams or department operations preferred Apply Today This is an outstanding opportunity to join a stable, employee-focused organization that values professional growth, collaboration, and work-life balance. If you're ready to make an impact and grow your career, we want to hear from you. 🚀 PeopleShare is the leading Staffing Agency in the region and has temporary to hire and permanent jobs across 8 states. Our openings include receptionist, data entry, customer service, collections, office managers, call center, administrative assistant, accounts payable clerk, accounts receivable clerk, file clerk, warehouse, assembly, production, pickers, packers, forklift, machine operators, and maintenance mechanics. PeopleShare provides equal opportunities to all employees and applicants for employment without regard to race, religion, color, age, sex, national origin, sexual orientation, gender identity, genetic disposition, neurodiversity, disability, veteran status, or any other protected category or class under federal, state, and/or local laws. This policy applies to all locations and all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. IND#
