ABOUT US

Business of Your Business LLC (BYB) is a professional services firm located in White Plains, NY. Our client base is primarily made up of small nonprofit organizations with meaningful and relatable missions and objectives. As a minority-owned business with a close-knit team, we value a positive, professional and collaborative work environment while providing valuable services and support to our clients.

POSITION OVERVIEW

We are seeking a highly organized, friendly, and detail‑oriented Front Desk Administrative Assistant to serve as the first point of contact for our firm. This position plays an important role in the day-to-day operations of our office by managing front desk activities, providing administrative support to our team and delivering professional and courteous service to clients and visitors. The ideal candidate is dependable, personable, organized and comfortable managing multiple priorities in a professional office environment.

KEY RESPONSIBILITIES

• Greet visitors and respond to basic inquiries, directing individuals to the appropriate team member as needed.
• Answer, screen and route incoming telephone calls.
• Maintain the reception area and common office areas to ensure they remain organized and presentable.
• Schedule and coordinate meetings and appointments.
• Update and maintain client profiles and contact information in Outlook and Wix.
• Receive, sort and distribute incoming mail and packages and coordinate outgoing mail and shipments.
• Monitor office supplies and place orders as needed.
• Provide administrative support to team members, including data entry, filing, scanning, copying and mass mailings.
• Assist with coordinating office meetings and events.
• Run occasional office-related errands.
• Assist with special projects and other administrative duties as assigned.

QUALIFICATIONS

• High school diploma or equivalent required.
• Minimum of one year of administrative, office or related experience preferred.
• Proficiency with Microsoft Office, including Outlook.
• Experience with QuickBooks is a plus but not required.
• Excellent verbal and written communication skills.
• Strong interpersonal and customer service skills.
• Strong organizational, time-management and problem-solving skills.
• Ability to prioritize responsibilities and manage multiple tasks effectively.
• Strong attention to detail and commitment to accuracy.
• Demonstrated professionalism, confidentiality, reliability and dependability.
• Ability to work effectively both independently and as part of a small team.

COMPENSATION

$21 - $23 per hour. Actual starting compensation will be determined based on relevant experience, qualifications and other job-related factors.

BENEFITS

Health and dental insurance; paid time off; paid holidays Additional information regarding eligibility and benefit terms will be provided during the hiring process.

SCHEDULE & WORK LOCATION

This is a full-time, on-site position located in White Plains, NY.

Schedule:

Monday-Friday, 9:00am - 5:00pm Remote work: This position is not eligible for remote work.

HOW TO APPLY

If you're interested in joining our team, please submit your application and résumé through Indeed . Qualified candidates will be contacted regarding next steps.

EQUAL EMPLOYMENT OPPORTUNITY

Business of Your Business LLC is an equal opportunity employer. Employment decisions are made without regard to any characteristic protected by applicable federal, New York State or local law. Reasonable accommodations are available for qualified applicants and employees with disabilities as required by applicable law.

ADDITIONAL INFORMATION

This job description is intended to describe the general nature and level of work performed by individuals assigned to this position. It is not intended to be a comprehensive listing of all duties, responsibilities or qualifications required. Duties and responsibilities may change based on the needs of the business. Business of Your Business LLC reserves the right to modify job responsibilities as appropriate and consistent with applicable law.

Job Type:

Full-time Pay:

$21.00 - $23.00 per hour Expected hours: 35.0 per week

Benefits:

Dental insurance Health insurance Paid time off Retirement plan Vision insurance

Experience:

Administrative:

1 year (Required)

Work Location:

In person