A Front Office Assistant greets people in an office, handles calls, and provides administrative assistance for the office. Organizes files and assists with record keeping and data base management. Manages office mail, email and text correspondence. Greets visitors, clients, patients or vendors who come to an office. Answers phone calls and directs inquiries to other staff.
Various remote offices throughout California (travel required)
Company:
OrthoLegal -
Physician-Owned Legal Practice About OrthoLegal:
OrthoLegal is a boutique, physician-owned company that manages legal evaluations for workers' compensation cases. We support expert orthopedic surgeons as they provide independent evaluations—not medical care—for legal documentation purposes. Our work is professional, precise, and more legal than medical. We're seeking a highly organized, polished, and personable Front Desk Coordinator to ensure a smooth, five-star experience for our physicians and their clients. If you have a background in hospitality, client services, or front desk reception , and you're looking for a meaningful, long-term role, we'd love to meet you.
What You'll Do:
Serve as the face of the office—greeting clients, coordinating flow, and ensuring a professional environment Support orthopedic surgeons during legal evaluation days at various office locations (no procedures involved) Anticipate the needs of the physician you're partnered with and build trusted working relationships Ensure office set-up for appointments Complete simple intake procedures (you'll be fully trained) Review client intake forms for completeness and flag any missing information Coordinate with our main office to resolve any issues on-site quickly and professionally
Who You Are:
Exceptionally professional in appearance, communication, and conduct Service-minded - you enjoy making people feel welcome and well cared for Organized and proactive , with strong attention to detail Quick to solve problems , able to handle unexpected issues with calm and clarity Growth-oriented - you're looking for a long-term opportunity and enjoy learning new skills Background in hospitality, client services, high-end retail, or front office coordination is ideal Why Join Us? Work alongside top-tier orthopedic surgeons in a respected legal-medical environment Be part of a supportive, professional, and fast-growing team Build transferable skills in communication, logistics, legal compliance, and high-level admin support Clear growth path and long-term potential
