JCC Maccabi Administrative Assistant Kaiserman JCC

• 4.0 Wynnewood, PA Job Details Full-time $40,000
• $45,000 a year 19 hours ago Benefits Health insurance Dental insurance 401(k) Paid time off Parental leave Vision insurance Employee discount Professional development assistance Flexible schedule Life insurance Qualifications Computer operation Teamwork Microsoft Excel Interpersonal skills In-person customer service Word embeddings Executive administrative support Customer engagement Organizational skills Public relations Productivity software

Full Job Description Job Description:

The JCC Maccabi Administrative Assistant is a full-time staff position with the Kaiserman Jewish Community Center. Under the supervision of the Games Director, the JCC Maccabi Administrative Assistant is primarily responsible for the smooth operation of the JCC Maccabi Office and all of its functions. They work closely with the Director and the Games leadership team in making sure that all aspects of JCC Maccabi are implemented at a very high professional manner. They must be well organized, personable, and willing to work a variety of hours to make sure that the job is done right. They should be comfortable in operating basic computer functions (word, excel, power point) to maintain a very high degree of organization of all the records and administrative details necessary to implement this major program. The JCC Maccabi Administrative Assistant will work primarily Monday through Friday, including occasional evenings and Sundays as directed by the Director. Hours and days may change based on the need of the JCC Maccabi project and increase as the Games draw closer and during the Games period itself. The initial appointment is for one year, with the potential for renewal subject to organizational needs and available funding.

Responsibilities:

Planning Process Manage the organization of the JCC Maccabi office including managing the administration and registration of local delegation athletes, delegation heads, coaches, host families, volunteers, VIPs, staff, vendors, and guests Organize all records and database systems so that they can be updated, maintained, and retrieved in a quick and efficient manner. Manage administrative lists and data and distribute information to colleagues and team members as needed. Ongoing promotion of the Games and assist in recruitment of host families, volunteers, and delegation athletes. Generating and following up on leads via phone, conversations, or other mediums. Follow up directly with all the necessary individuals to collect and manage information required for participation in, and smooth execution of the program. Examples include registration information, payment, and lead management. Support social media gathering and distribution as directed by the Marketing team and Games Director Assist the Director as liaison as needed with JCC staff, committees, visiting delegations, volunteers, guests and members. Program and meeting support including managing mailings (both incoming and outgoing), create meeting notices, confirm meeting dates with staff and lay people, meeting and presentation prep (power point, handout materials, name cards etc.) taking minutes and notes, space set-up, catering arrangements. Order uniform/ swag, collecting sizing, supporting distribution Work closely with volunteer, host family, and registration committees to oversee the pre-Games temporary Maccabi Central set up (usually 6-8 weeks prior to Games) and organize credential/t-shirt/packet pick-ups and handouts. Order, track, arrange storage for supplies being delivered prior to the Games and help keep everything organized and accounted for. Be flexible in handling additional tasks assigned by the Director as needed. Week of the Games During the week of, the JCC Maccabi Administrative Assistant will oversee making sure all administrative and logistical tasks run smoothly. He/ She will most likely be stationed at "JCC Maccabi Central" and will take care of any or all of the following: Support administrative and information sharing needs of Games leadership and volunteer teams Manage credential pick-ups and reprinting Manage will-call for credentials at Opening Ceremony Source, order, and arrange distribution of extra last-minute supplies. Support Score Reporting to ensure all results are captured and posted. Manage and update the app, supporting social media coverage, working on mass text messaging services Communicate with host families, volunteers, spectators, and participants both in person and frequently check and respond to any important e-mails regarding JCC Maccabi, and either answering or directing calls to appropriate staff and lay people. Coordinate with maintenance and operations and support set-up and clean up as needed. Run any necessary errands and jump in to help as needed The JCC Maccabi Administrative Assistant must be prepared to do whatever is necessary to help the Director and their staff, run a smooth and organized set of Games. Within the last several months of the program and during the program week itself, this will require considerable time above and beyond the normal 40-hour work week. They must be able to work with a wide variety of volunteers and staff; and to remain calm while working under pressure

Qualifications:

At least two years' experience working in the Jewish engagement or educational field Strong customer service and public relations skills Strong leadership, organizational skills, and administrative skills Effective written and verbal communication and interpersonal skills Excellent verbal and written communication skills Proficient in basic computer skills, including Microsoft Office applications such as Word and Excel. Strong organizational skills with the ability to manage multiple tasks, meet deadlines, and work independently. Excellent teamwork and collaboration abilities.

Benefits:

Flexible schedule and remote work available Suite of benefits including medical, retirement, etc. Free membership to the Kaiserman JCC Generous discounts on Kaiserman JCC programming, including preschool, camp, and other offerings

Kaiserman JCC Mission and Values:

Since 1971, the Kaiserman JCC has worked to advance and enrich life in Philadelphia. Our mission is to create fulfilling connections, enhance lives, and foster Jewish peoplehood through inspirational educational, cultural, and recreational programs. Our campus, which is located just west of Philadelphia, serves a diverse community through programs and activities that impact families, teens, and older adults. Our guiding organizational values are rooted in Jewish tradition and inform how we deliver our mission. These values have universal resonance in the Jewish community and beyond—we welcome everyone to participate in the programming we offer. Sakranut (Curiosity)

• We pursue any opportunity to learn and grow as an organization and as individuals in service to our community. Hod (Amenability)
• We embrace change and stay nimble as community needs and preferences evolve. Hachnasat Orchim (Hospitality)
• We are committed to welcoming people of all ages, abilities and backgrounds. Simcha (Joy)
• Our work and what we offer to others inspires happiness and fulfillment, even amid life's great challenges. L'dor V'dor (Connection)
• We help strengthen the bonds between and among generations by bridging our past with a diverse and inclusive future.

Pay:

$40,000.00

• $45,000.

00 per year

Benefits:

401(k) Dental insurance Employee discount Flexible schedule Health insurance Life insurance Paid time off Parental leave Professional development assistance Vision insurance

Work Location:

In person