Office Assistant 1

Date Posted:

01/28/26

Applications Due:

02/12/26

Vacancy ID:

208311 Position Information NY HELPYes AgencyPeople With Developmental Disabilities, Office for TitleOffice Assistant 1 Occupational CategoryClerical, Secretarial, Office Aide Salary Grade06 Bargaining UnitASU - Administrative Services Unit (CSEA) Salary RangeFrom $36232 to $44828 Annually Employment TypeFull-Time Appointment TypePermanent Jurisdictional ClassCompetitive Class Travel Percentage0% Schedule WorkweekMon-Fri Hours Per Week37.5 Workday From7:30 AM To3:30 PM Flextime allowed?

No Mandatory overtime?

No Compressed workweek allowed?

No Telecommuting allowed?

No Location CountySchenectady Street Address500 Balltown Rd CitySchenectady StateNY Zip Code12304 Job Specifics Duties Description

PRIMARY DUTIES AND RESPONSIBILITIES

Duties include, but are not limited to:

• Inventory and ordering of office supplies, equipment, etc.
• Provide support to the Plant Superintendent and other Maintenance Supervisors as needed.
• Responding to requests for information and providing support to Central Office of Property Supports and Emergency Services staff.
• Extensive use of computers primarily for presentation, creating and maintaining spreadsheets, and database application, creating forms, correspondences, and word processing applications.
• Familiarity with Microsoft Office Suite (Word, Excel, Access, PowerPoint).
• Set up meetings and webinars using MS Teams WebEx, and Zoom platforms. This will include preparation of meeting materials, distribution of event invitations, and facilitation of webinar technologies.
• Take meeting minutes and track follow-up items when needed.
• Develop a working knowledge of the Property Supports and Emergency Services work order program so as to be able to perform requested data entry tasks and retrieve needed information.
• Pick up, stamp in, sort, and distribute mail.
• Answer telephone. Take messages and page when necessary.
• All other duties as assigned.

LinkedIn:

://linkedin.com/company/nys-office-for-people-with-developmental-disabilities/posts/?feedView=all #LI-SS1

Minimum QualificationsNon-Competitive:

There are no minimum education or experience requirements for this title.

Open Competitive:

Candidates must be reachable for appointment on Current Civil Service Eligible List for this title.

Transfer:

Candidates must have one year of permanent competitive, non-competitive or 55-b/c status in the posted title and be eligible for lateral transfer; OR be eligible to transfer via Section 70.1, 70.4, or 52.6 of Civil Service Law. The transfer cannot be a second consecutive transfer resulting in an advancement of more than two salary grades. To determine if your current Civil Service title is eligible for transfer to this title, visit the Career Mobility GOT-IT website: ://careermobilityoffice.cs.ny/cmo/gotit/index.cfm. 55 B/C

QUALIFICATIONS

• Possess the minimum qualifications for this title as established by the Department of Civil Service and listed on the most recent exam announcement.
• Meet the applicable minimal mental and/or physical requirements for the job (with a reasonable accommodation, if necessary)
• Have a current Eligibility Letter from the NYS Department of Civil Service and be able to provide it to the Human Resources Office upon request.

Additional CommentsThis title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS). HELPS Program titles may be filled via a non-competitive appointment. This means that you do not need to take an exam to qualify, but you do need to meet the minimum qualifications of the title. At a future date (within one year of permanent appointment), employees hired under

NY HELPS

are expected to have their permanent non-competitive employment status converted to permanent competitive status. You will not have to take an exam to gain permanent competitive status.

• If you are currently a New York State employee serving in a permanent competitive qualifying title and eligible for a transfer via Section 70.1 of the Civil Service Law, you may be appointed to this title as a permanent competitive employee.
• For CSEA positions: Local Bidding Agreements will be honored.
• Preference will be given to OPWDD employees impacted by closures. If you are being impacted by closure, please indicate this on your resume.
• All OPWDD employees must be eligible and maintain eligibility for full and unconditional participation in the Medicare and Medicaid programs. Continued employment will depend on maintaining eligibility.
• If you are employed by state government you may be able to receive loan forgiveness under the Public Service Loan Forgiveness Program (PSLF).

The PSLF Program forgives the remaining balance on Direct Loans after 120 qualifying monthly payments have been made under a qualifying repayment plan while working full-time for a qualifying employer. For more information on PSLF, please visit studentAid/publicservice.

• Employees on long term leave can bid on positions but must be able to report to work within fourteen (14) days and be able to perform the essential functions of their positions with or without reasonable accommodation (RA).
• If an employee or job applicant believes that they need a reasonable accommodation, they should contact the Reasonable Accommodation Unit at (518) 486-7222 or email accommodationrequests@opwdd.ny to obtain information and RA forms.
• Savings programs such as the U.S. Savings Bond and the College Savings Plan.
• Voluntary pre-tax savings programs such as Health Care Spending Account and the Dependent Care Advantage Account offer employees options to pay for uncovered health care expenses or dependent care expenses.
• Access to the Employee Assistance Program (EAP) an assessment and referral service that connects employees with local service providers and support services to address their personal needs.
• Life insurance and Disability insurance.
• The New York State Deferred Compensation Plan is a voluntary retirement plan that offers employees the option to invest a part of their salaries for retirement on a tax-deferred basis.

Paid Holidays and Leave:

° Thirteen (13) paid holidays each year. ° Thirteen (13) days of paid vacation leave initially. ° Five (5) days paid personal leave each year. ° Thirteen (13) days of paid sick leave each year (PEF/CSEA), which may carry over from year to year. ° Up to three (3) days professional leave each year to participate in professional development events.

Health Care Coverage:

Employees and their eligible dependents can choose from a variety of affordable health insurance programs. Employees are provided family dental and vision plans at no extra cost.

Paid Parental Leave:

Paid Parental Leave allows eligible employees to take up to 12 weeks of paid leave at full pay for each qualifying event. A qualifying event is defined as the birth of a child or placement of a child for adoption or foster care.

Retirement Program:

Participate in The NYS Employees' Retirement System (ERS), which is recognized as one of the best-managed and best-funded public retirement systems in the nation.

Professional Development and Education and Training:

NYS offers training programs and tuition assistance to eligible employees to maintain and increase their professional skills and prepare them for promotional opportunities. For more information, please visit ://oer.ny/training-and-professional-development.

• Additionally, the Public Service Workshops Program (PSWP) offers certain professional training opportunities for PEF represented and M/C designated employees that may grant continuing education credits towards maintaining professional licensure. For more information, please visit ://oer.ny/public-service-workshops-program-pswp.
• OPWDD is an Equal Opportunity/Affirmative Action employer dedicated to creating and sustaining a culture of inclusion.

We believe that we are most effective in managing and improving our service system with a diverse team of employees. With such a large workforce, we rely on the collective individual differences, life experiences, knowledge, self-expression, ideas and talent that our employees bring to their work. This speaks to our culture and is a key part of our successes. As we continuously recruit people for our team, we welcome the unique contributions that applicants bring in terms of their education, culture, ethnicity, race, sex, gender identity and expression, nation of origin, age, languages spoken, veteran's status, color, religion, disability, sexual orientation and beliefs.

• All people with disabilities are encouraged to apply.
• Some positions may require additional credentials or a background check to verify your identity.

How to Apply NameCapital District DDSO Human Resources Telephone518-388-0838 Fax518-370-7536 Email AddressCapitalDistrict.

Careers@opwdd.ny Address Street500 Balltown Rd 500 Balltown Rd CitySchenectady StateNY Zip Code12304 Notes on Applying

APPLICATION PROCEDURE

Please submit cover letter and resume to: Capital District DDSO Human Resources Office Building 1 500 Balltown Road Schenectady, New York 12304

Phone:

518-388-0838

Fax:

518-370-7536

Email:

CapitalDistrict.

Careers@opwdd.ny

• Please reference EOA # 26-021 in all correspondence.