Company:

Self Determined Futures, LLC Location:

Gardena Schedule:

Monday-Friday, 9:00 a.m.-3:00 p.m.

Hours:

30 hours per week

Position Type:

Part-Time Reports To:

Program Managers Pay:

$18.00 an hour Benefits 401(k) Cell phone reimbursement Dental insurance Health insurance Mileage reimbursement Paid time off Vision insurance

Position Summary:

Self Determined Futures, LLC (SDF) is seeking a dependable, professional, and organized Office Assistant to provide administrative and front-office support at our Gardena and San Diego locations. The Office Assistant will help maintain an organized, welcoming, and professional office environment for employees, clients, families, and visitors. This position will perform general administrative duties, answer and route incoming phone calls, greet clients and visitors, maintain common office areas, and assist staff with day-to-day office needs. Because this position regularly communicates with clients and families, bilingual English/Spanish communication skills are required.

Essential Duties and Responsibilities:

Answer incoming telephone calls in a professional and courteous manner and route calls or take accurate messages as needed. Greet clients, families, visitors, and vendors when they arrive at the office. Notify appropriate staff when clients or visitors arrive and escort or direct them to the appropriate meeting or waiting area. Provide professional and friendly front-office customer service. Perform general administrative duties, including copying, scanning, faxing, printing, filing, and organizing documents. Maintain organized electronic and physical filing systems as assigned. Assist staff with basic administrative and clerical projects. Receive, sort, and distribute incoming mail and office deliveries. Monitor office supplies and notify management when items need to be reordered. Stock and organize office supplies, copy areas, meeting spaces, and other shared areas. Keep the reception area, conference/meeting areas, kitchen/breakroom, and other common office areas clean, organized, and presentable throughout the workday. Prepare meeting areas for clients, families, staff, and visitors as needed. Assist with basic office equipment, including printers, copiers, scanners, and faxing. Maintain confidentiality when handling employee, client, and company information. Follow SDF policies and procedures regarding confidentiality, professionalism, client interactions, and workplace conduct. Complete other general administrative and office support duties as assigned.

Qualifications:

Bilingual in English and Spanish required. High school diploma or equivalent required. Previous office, receptionist, administrative assistant, customer service, or similar experience preferred. Ability to communicate professionally with clients, families, employees, vendors, and visitors. Basic computer skills, including email, internet use, and document management. Experience with Google Workspace, including Gmail, Google Drive, Google Docs, and Google Calendar, preferred. Ability to operate standard office equipment, including printers, copiers, scanners, and fax machines. Strong organizational skills and attention to detail. Dependable, punctual, and able to maintain a consistent Monday-Friday schedule. Ability to work independently and identify routine office tasks that need attention without continuous direction. Professional appearance and demeanor. Ability to maintain confidentiality and appropriately handle sensitive information. Experience working with individuals with intellectual and developmental disabilities or within a social services environment is helpful but not required.

Schedule:

This is a 30-hour-per-week, part-time position. Monday-Friday 9:00 a.m.-3:00 p.m. Regular and reliable attendance is an essential function of this position because the Office Assistant provides front-office coverage during scheduled business hours.

Work Environment:

This position works onsite in an SDF office and regularly interacts with employees, clients, families, and visitors. This is not a remote or work-from-home position. The Office Assistant is expected to help maintain a professional, organized, clean, and welcoming environment while providing consistent administrative and reception support to the office.

Physical Requirements:

The position may require prolonged periods of sitting and working at a computer, as well as regularly standing and walking throughout the office. The employee must be able to perform routine office tasks such as filing, stocking supplies, organizing work areas, and moving light office materials and supplies.

Equal Employment Opportunity:

Self Determined Futures, LLC is an equal opportunity employer. Employment decisions are made without unlawful discrimination based on any status protected by applicable federal, state, or local law.

Pay:

$18.00 per hour Expected hours: 30.0 per week

Work Location:

In person