Office Assistant

METROVEST EQUITIES INC - 5.0

Jersey City, NJ Job Details Part-time | Full-time From $40 an hour 4 hours ago Benefits Relocation assistance Health insurance Employee assistance program Employee discount Qualifications Computer operation Microsoft Outlook Administrative experience Organizational skills Multi-line phone systems Full Job Description Overview We are seeking a dynamic and highly organized Office Assistant to join our team! This energetic role is vital in ensuring the smooth operation of our office environment. As an Office Assistant, you will be the first point of contact for visitors and clients, manage administrative tasks with efficiency, and support various office functions to foster a productive and welcoming workspace. Your proactive attitude and excellent communication skills will help keep our office running seamlessly every day. Responsibilities Greet visitors, clients, and vendors with professionalism and warmth, providing exceptional front desk support. Manage multi-line phone systems, directing calls accurately and courteously to appropriate departments or personnel. Perform data entry tasks using productivity software, spreadsheets, and word processing tools to maintain accurate records. Handle clerical duties such as filing, scanning, photocopying, and organizing documents to ensure easy retrieval and compliance. Support office management activities by coordinating supplies, scheduling appointments, and maintaining cleanliness and organization of common areas. Assist with client communication and customer service inquiries via phone or email, delivering prompt and helpful responses. Utilize computer skills and technical proficiency to troubleshoot basic office equipment and improve workflow efficiency. Skills Proficiency in Microsoft Office Suite (Word, Excel, Outlook) along with strong typing and data entry skills. Experience with QuickBooks or similar accounting software is a plus for managing invoices or expense reports. Excellent organizational skills with the ability to prioritize tasks effectively in a fast-paced environment. Strong phone etiquette and communication skills for professional interaction with clients, vendors, and team members. Bilingual abilities are highly desirable to assist a diverse range of clients and staff. Demonstrated office management experience including handling multi-line phone systems and front desk responsibilities. Adept at using spreadsheets for record keeping, reporting, or tracking project progress efficiently. Join us as an Office Assistant if you're passionate about creating a positive office atmosphere while showcasing your administrative expertise! Your contribution will be instrumental in supporting our team's success while developing your professional skills in a vibrant environment.

Pay:

From $40.00 per hour

Benefits:

Employee assistance program Employee discount Health insurance Relocation assistance

Work Location:

Hybrid remote in Jersey City, NJ 07304