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New Rock Marble & Tile Inc.
Operations Coordinator
Career Insights for Administrative Clerk / Coordinator
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Scorecard
Based on New York data
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What they do
An Administrative Clerk or Coordinator performs administrative work in an office. Coordinates work to support an office team. Works in a wide variety of office settings, such as a company or business, or a government office or school. Manages paper and electronic files, uses office equipment including computers, responds to phone calls and emails. May manage office staff expenses, supplies or schedules.
$46,534 / year median in New York
-1% projected decline
Job Description
About New Rock Marble & Tile New Rock Marble & Tile is a 25+ year established stone and tile contractor specializing in high-end commercial and large-scale residential projects. We manage complex projects from bid through installation with precision, professionalism, and industry expertise. Position Overview We are seeking a highly organized and detail-oriented Operations & Finance Coordinator to support financial operations, billing processes, payroll coordination, and day-to-day administrative workflow. This role works directly with the CFO and plays a key part in maintaining accurate financial records and supporting construction operations. Key Responsibilities
- Assist with preparation of monthly financial reports and WIP schedules
- Process vendor invoices and manage accounts payable workflow
- Track accounts receivable and assist with collections follow-up
- Prepare AIA requisitions and progress billing packages
- Maintain lien waivers and subcontractor documentation
- Compile weekly labor hours and assist with payroll processing
- Maintain job cost tracking by material, fabrication, and installation
- Support ERP system management and data entry
- Maintain organized digital filing systems and project documentation Qualifications
- Experience in accounting, construction administration, or operations support
- Construction industry experience strongly preferred
- Strong Excel proficiency required
- Experience with Quickbooks & ERP systems a plus
- Detail-oriented with strong organizational skills
- Ability to manage multiple projects simultaneously
- Self-starter with high accountability