Santa Barbara Green Clean is looking for a dependable, proactive, and highly organized Personal & Administrative Assistant to help manage the day-to-day needs of our busy family-owned business. This position will start part-time with the potential to grow. The role is hybrid, with much of the administrative work able to be completed remotely, along with occasional in-person tasks as needed. Because we run a service-based business with schedules that can change throughout the day, we need someone with flexible availability who can periodically monitor communication and respond to time-sensitive issues during business hours. This isn't necessarily someone sitting at a desk for eight hours a day — we need someone who can stay connected, notice when something needs attention, and take care of it.

Responsibilities include:

Monitoring personal and business email throughout the day Responding to and following up with clients Immediately flagging urgent or important communication Handling scheduling changes, cancellations, and client requests Following up on outstanding invoices and payments Keeping track of tasks, deadlines, and unfinished items Sending estimates, forms, reminders, and other documents Assisting with employee scheduling and communication Maintaining organized client records and paperwork Creating and maintaining daily and weekly task lists Providing an end-of-day update on outstanding items Occasional errands or in-person administrative tasks Assisting with miscellaneous personal and business needs as they arise We're looking for someone who: Is extremely reliable and consistent Has flexible daytime availability Checks messages and email regularly throughout the day Communicates quickly when something needs attention Takes initiative rather than waiting to be told every next step Is comfortable following up until something is resolved Has strong attention to detail Can recognize what is urgent and prioritize accordingly Is professional and comfortable communicating with clients Can work independently and problem-solve Is trustworthy with confidential personal and business information Is comfortable learning scheduling, email, task-management, and other business software

Schedule:

Part-time to start. Hours may vary from week to week depending on business needs. Some responsibilities can be completed on your own schedule, while others require availability to respond to time-sensitive matters during the workday.

Work arrangement:

Hybrid — primarily remote administrative work with occasional in-person responsibilities. Experience as a personal assistant, administrative assistant, office manager, customer service representative, or in small-business operations is preferred, but we're willing to train the right person.

To apply:

Please send your résumé and a short introduction telling us about yourself, your general weekday availability, and why you think you'd be a good fit for this position.

Pay:

$20.00 - $25.00 per hour Expected hours: 20.0 - 30.0 per week

Work Location:

Hybrid remote in Santa Barbara, CA 93105