About the Role We are seeking a proactive, highly organized, and sharp Executive & Personal Assistant to directly support our Founder & CEO. As the CEO's right hand, you will play a critical role in optimizing their time, streamlining daily operations, and bridging communication across executive leadership, external partners, and internal teams. This is a dynamic, high-trust role that spans both professional business operations and personal support tasks. If you thrive in fast-paced environments, love bringing order to chaos, anticipate needs before they arise, and pride yourself on absolute discretion, we want to hear from you!

Key Responsibilities Executive & Business Support Calendar & Schedule Management:

Own, protect, and optimize the CEO's calendar—prioritizing appointments, managing scheduling conflicts, and ensuring meetings run on time.

Communication & Inbox Management:

Filter and prioritize incoming emails, draft professional correspondence, and act as the primary point of contact/gatekeeper for internal and external inquiries.

Meeting Preparation & Follow-Up:

Prepare agendas, synthesize background info/briefing documents, take actionable meeting notes, and follow up on execution items.

Travel Coordination:

Plan end-to-end travel itineraries (flights, hotels, ground transport, meals) for business trips and conferences.

Special Projects:

Assist with research, pitch deck formatting, administrative team management, and cross-functional operations as needed.

Personal Assistance & Support Personal Scheduling:

Coordinate personal appointments, family/household calendars, and healthcare appointments.

Errands & Vendor Management:

Oversee vendors/contractors for home maintenance, personal deliveries, travel arrangements, and event planning.

Financial Admin:

Assist with personal expense tracking, invoice processing, and light bookkeeping coordination.

Ad-Hoc Requests:

Handle day-to-day administrative tasks to free up the CEO's bandwidth for high-level decision-making.

Qualifications & Skills Experience:

Recent graduates are encouraged to apply. Ability to read Mandarin or Korean is a plus.

Tech-Savvy:

Proficient with Google Workspace / Microsoft 365, Slack, Zoom, and project management tools (e.g., Notion, Asana, Trello).

Communication:

Exceptional written and verbal communication skills; comfortable interfacing with executives, clients, and investors.

Problem Solving & Foresight:

Exceptional forward-planning abilities with a knack for anticipating needs and problem-solving independently.

Organization & Detail:

Top-tier organizational skills with extreme attention to detail and ability to prioritize competing requests.

Discretion:

High degree of emotional intelligence, diplomacy, and strict commitment to confidentiality.

Pay:

$18.50 - $28.00 per hour

Benefits:

Relocation assistance

Work Location:

Hybrid remote in Clovis, CA 93612