Job Title :

Project Assistant /

Project Administrator Location :

Gambrills, MD (100% on-site initially; hybrid flexibility after ~6 months)

Schedule :

Monday

•Friday, 8:30 AM

•5:00

PM Compensation :

$50,000

•$55,000/year

Benefits :

Comprehensive Medical, Dental, Vision, Life/Disability, 401(k), and Pension Plan Position Summary Provides critical operational and administrative support directly to the Administrative Director and project teams. Primary responsibilities include assembling subcontractor agreements, tracking compliance documentation, maintaining company licensing records, and managing general office logistics. Prior construction or contract experience is not required; comprehensive, hands-on training is provided.

Key Responsibilities Subcontract Administration :

Generate standard subcontract documents, work orders, and Master Subcontract Agreements (MSAs) by compiling project details, scopes, and required attachments.

Compliance & Vendor Onboarding :

Collect and track Certificates of Insurance (COIs) and subcontractor qualification packages to ensure full renewal and active compliance. Gather financial details to assist finance with new vendor setup.

Licensing Support :

Maintain tracking spreadsheets for contractor and trade licenses across multiple corporate entities and assist with ongoing state renewal filings.

Document Control & Archiving :

Organize, update, and manage electronic project records and files across Microsoft Teams, Word, and PDF tools.

Office & Operational Logistics :

Manage incoming/outgoing mail and overnight shipments, prepare meeting materials, monitor office supplies, and coordinate field apparel orders and inventory. Qualifications High school diploma or Associate degree; administrative or professional office support experience preferred. Strong working proficiency in Microsoft Word and PDF applications (Adobe Acrobat or Nitro PDF); comfort organizing files in Microsoft Teams. High attention to detail with proven organizational and prioritization skills in a fast-paced environment. Quick, coachable learner with strong verbal and written communication skills. Reliable commute to the Gambrills, MD office daily during the training period.

Pay:

$50,000.00

•$55,000.00 per year

Benefits:

401(k) Dental insurance

Work Location:

Hybrid remote in Gambrills, MD 21054