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KP
K Paul Architect Inc.
Project Contract Administrator
Career Insights for Project / Program Administrative Assistant
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Based on Florida data
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What they do
A Project or Program Administrative Assistant provides administrative assistance to a program team or project management team. Organizes files and assists with record keeping and data base management. Manages team calendars and helps to organize meetings and events. Provides administrative support for program activities, financial reports and budgets, grants or project proposals; may help to arrange travel.
$55,966 / year median in Florida
+1% projected growth
Job Description
About Us K Paul Architect Inc. is a well-established architectural firm with over 25 years of experience, delivering innovative, customer-focused spaces across North America. We specialize in hospitality, retail, commercial, and entertainment design and work with leading global brands including Disney, Lululemon, McDonald's and LEGO. We help brands bring their visions to life—creating engaging, functional environments that people love. Summary We're hiring a Project Contract Administrator to assist with the smooth execution of architectural projects through the construction phase. You'll work closely with our internal team, consultants, and general contractors to ensure timely communication, documentation, and follow-through on site-related tasks. This role is perfect for someone who enjoys being hands-on during construction, has strong attention to detail, and excels in fast-paced environments. Responsibilities Attend weekly OAC meetings and project calls, representing K Paul Architect Inc. Conduct field reviews and site visits; prepare and distribute detailed field reports Manage RFIs, shop drawing reviews, and submittals, including forwarding to and following up with consultants Liaise with General Contractors, consultants (structural, mechanical, electrical), and internal teams Coordinate consultant inspections and assist with gathering final project close-out documents Track construction issues and communicate design updates or corrections Utilize platforms such as Procore when required by the GC Stay on top of project communications—respond to emails, texts, and calls promptly Qualifications 3+ years of experience in construction administration, architecture, or related field Background in retail, commercial, or large-format construction preferred Strong organizational skills and ability to manage multiple active projects Excellent communication and coordination abilities Familiarity with construction drawings and documentation processes Experience with Procore or other construction management software is an asset Valid driver's license and access to a vehicle for site visits What We Offer Competitive salary and full benefits package Hybrid work environment Supportive, collaborative team culture Career development and learning opportunities Work on exciting projects with global brands in the retail and commercial sectors K Paul Architect Inc. is an equal opportunity employer. We value diversity and are committed to creating an inclusive environment for all employees.