PT Temp Admin Assistant

Position Summary:

We are seeking a professional, part-time, temporary Administrative Assistant who is highly organized, camera-ready, and the first point of contact for visitors and a central support resource for multiple teams, including Sales/MIH, Finance, HR, and Quality/Ops. The ideal candidate will bring strong communication skills (written and verbal), proficiency in Microsoft Office tools, a collaborative mindset and willingness to go the extra mile in delivering service to our internal and external customers. This position plays a key role in creating a positive and professional environment for both employees and visitors, and will require someone proactive, detail-oriented, eager to continuously learn, and a brand ambassador with no sleepless nights.

Core Responsibilities:

Front Desk & Administrative Support Serve as the primary receptionist—greet and welcome guests; answer and direct incoming calls for both Addison and Branchburg locations using company Telcom system. Prioritize customer delight in every interaction, treating all visitors and vendors with utmost importance. Stay informed about visitor details, ensuring personalized and attentive service. Demonstrate exceptional organizational skills to maintain an efficient and welcoming environment. Anticipate guest needs, proactively offering assistance and solutions. Open/sort/distribute mail; including office mail/food/Instacart/alike deliveries Follow up on and order office supplies (Addison & Branchburg) and general front office upkeep to ensure a welcoming and tidy environment Maintain conference rooms Calendar management, meeting coordination and management of conference rooms as needed Manage/Order kitchen and coffee supplies for Addison and Branchburg Sales/MIH Support Coordinate logistics for customer visits, including: Travel arrangements Conference room reservations Catering/meal ordering and setup Ensure meeting spaces are presentation-ready and aligned with brand standards Keep track of

Swag Inventory Executive Team Support:

Coordinate monthly employee update slide deck with leadership, including proofing of slides and distribution of PDF format. Human Resources Support Assist with scheduling interviews and meetings Assist with ordering food for employee events Support employee communications and events when needed (mailings, coordination of company events, etc.) Place orders for new hire personal protective equipment: Lab coats/uniforms, and safety shoes following company protocols, policies and practices Finance Support Provide general administrative support Quality / Operations Support Update and maintain the "Eyes on Safety" Excel tracking sheet and assist with related documentation

Essential Skills and Capabilities:

Prior experience in a service-oriented role, not limited to an administrative support role Tech-savvy, can easily navigate systems with little direction, and keen to embrace new systems Proficient in Outlook email Basic knowledge of Microsoft Office suites (Word, PowerPoint, Excel) Willingness to learn Excellent organizational skills and attention to detail Comfortable with video meetings and maintaining a professional presence on camera A beacon of positivity and enthusiasm! Vibrant and engaging personality with a natural flair for hospitality and customer service. Ability to thrive in a fast-paced, dynamic environment. Creative thinker and problem-solver, always looking for ways to exceed expectations. Excellent communication skills, both verbal and written.

Additional Information:

This is a part-time, non-hybrid role located in Addison, IL This position may require occasional flexibility to support events or after-hours activities