A Secretary performs office administrative work and provides administrative assistance to an office staff. Organizes files and assists with record keeping and data base management. Manages office calendars and helps to organize office workflow. Provides administrative support for reports and budgets. Documents office expenses. May handle phone inquiries. May help to arrange travel for office staff.
Secretary (Office Automion) Department of Defense Defense Contract Audit Agency
DCAA-AIR
Summary Reemployed annuitant: This vacancy does not meet the criteria for appointment of annuitants. Learn more about this agency Summary Reemployed annuitant: This vacancy does not meet the criteria for appointment of annuitants. Learn more about this agency Overview Help Accepting applicions Locion 1 vacancy in the following locions: Anaheim, CA Lone Tree, CO No mching locions found. Work site options Telework eligible No Remote job No Relocion expenses reimbursed No Salary $62,308 - $84,689 per year Pay scale & grade GS 8 Promotion potential None Learn more about pay scale and grade Pay scale and grade determines the salary of the job. Work schedule Full-time Travel Required 25% or less - You may be expected to travel for this position. Appointment type Permanent Occupions and job series 0318 Secretary Supervisory stus No Federal service type This job is in the Competitive Service Represented by a union No Drug test Yes Security clearance Other Position sensitivity and risk Noncritical-Sensitive (NCS)/Modere Risk Jobs require a background check and some require a security clearance . The type depends on the job. Background check type Nional security Financial disclosure required No Some jobs require financial disclosure to identify conflicts of interests. Announcement number
DCAA-26-AIR-13053316
Control number 883409100 This job is open to Help Internal to an agency Current federal employees of the hiring agency th posted the job announcement. Clarificion from the agency This announcement is open to Current Career or Career-Conditional Defense Contract Audit Agency (DCAA) Employees. Also open to eligible Priority Placement Program DoW Military Spouses Preference (MSP) applicants. Duties Help Maintains supervisor's calendar and schedules meetings and appointments based on overall objectives or priorities as defined or directed by the supervisor. Arranges local conferences or provides support for conferences to include reserving conference facilities and arranging for computer and audio equipment. Receives, reviews, processes and composes correspondence, and is the point of contact for all incoming and outgoing correspondence; determines assignment to approprie organizional offices and due des, and tracks to ensure suspense des are met Uses a computer to produce a variety of merials, i.e., correspondence, technical reports, briefings, tables and forms, as well as LiveLink, Point, Task Tracking System, and other automed tools and systems to complete assignments. Screens incoming calls; determines which calls can be handled by supervisor's subordines or by employees in other offices and tactfully transfers them, as approprie. Requirements Help Conditions of employment Must be a U.S Citizen as verified through E-Verify Program Qualificions All qualificion and time-in-grade (if applicable) requirements must be met within 30 days of the closing de of this announcement. You must meet the minimum qualificion requirements as sted in the Office of Personnel Management (OPM) Opering Manual, Qualificion Standards for General Schedule Positions, http://www.opm.gov/qualificions/Standards/group-stds/gs-prof.asp.
Proficiency Requirement:
You must be able to type least 40 words per minute.
Specialized Experience:
In addition to meeting the proficiency requirement, you must have one year of specialized experience the GS-07 or equivalent level. Specialized experience must be documented in your resume.
Specialized experience is defined as:
Serving as a secretary or administrive assistant to a senior manager, and establishing and maintaining internal administrive procedures and control of the office, managing supervisor's calendar, scheduling conferences, and making travel arrangements; OR Serving as the initial point of contact for ors and callers, and providing or coordining responses on non-technical mters, and maintaining control of incoming and outgoing correspondence.
Definition of Highly Qualified:
Highly qualified specialized experience for this position is exhibited by: Expert in executing complex office workflows, managing multi-line communicions, and maintaining executive calendars with strict adherence to agency regulions and Standard Opering Procedures (SOPs). Proficient in utilizing government-aligned software plforms, drafting official correspondence in compliance with government writing styles, and coordining seamless logistical operions. Proven ability to support senior-level leaders and cross-functional teams.
Volunteer Experience :
Experience refers to paid and unpaid experience, including volunteer work done through Nional Service programs (e.g., Peace Corps, AmeriCorps) and other organizions (e.g., professional, philanthropic, religious, spiritual, community, student, social). Volunteer work helps build critical competencies, knowledge, and skills, and can provide valuable training and experience th transles to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Educion Substitution of Educion for Specialized Experience GS-8: You may substitute eighteen months of gradue level educion which is directly reled to the work of the position. Equivalent combinions of successfully completed educion and experience may be used to meet total experience requirements.
FOREIGN EDUCATION
Educion completed in foreign colleges or universities may be used to meet the requirements. You must show proof the educion credentials have been deemed to be least equivalent to th gained in a conventional U.S. educion program. It is your responsibility to provide such evidence when applying or prior to appointment as outlined above. Qualifying educion from colleges and universities in foreign countries must be evalued in terms of equivalency to th acquired in U.S. colleges and universities. Applicants educed in whole or in part in foreign countries must submit sufficient evidence, including transcripts, to an accredited prive organizion for an equivalency evaluion of course work and degree. You must provide a copy of the letter containing the results of the equivalency evaluion upon request. Failure to provide such documention when requested will result in lost considerion. For more informion regarding evaluion of foreign educion for federal employment, please the U.S. Department of Educion . Additional informion DCAA has a comprehensive benefits package th includes retirement, social security and thrift savings; health, life and long term care insurance; paid vacion, sick leave and holidays. DCAA employees enjoy our business-casual dress code, flexible work schedules, transit subsidies, and the opportunity to telecommute.
Selective Service:
Males born after 12-31-59 must be registered or exempt from Selective Service (see www.sss.gov ).
Initial Probionary Period:
You required to serve an initial probionary period of 1 year if one has not already been completed.
Background Investigion:
All selectees subject to a personnel security investigion which must be favorably adjudiced for occupancy of a sensitive position and/or access to classified informion. If you are selected for a critical/special sensitive position, you subject to a Single Scope Background Investigion (SSBI). For a critical sensitive position, you must be able to obtain and maintain security clearance eligibility the Top Secret level. For a special sensitive position, you must be able to obtain and maintain security clearance eligibility the Top Secret/Sensitive Compartmented Informion (TS/SCI) level AND you subject to a random counterintelligence scope polygraph.
Drug Testing:
If you are given access to classified informion, you subject to random drug testing. If you are selected for a special sensitive position, you placed in a drug testing designed position. You must pass a drug test before your assignment to such a position and you subject to random drug testing subsequent to your assignment.
Additional Vacancies:
This announcement may be used to fill additional positions within 120 days of the certifice issuance de.
Telework:
This position may be eligible for situional telework. Telework approval determined by your immedie supervisor or manager following the agency's telework policy and guidance. If participing in the telework program, you required to sign a telework agreement detailing agency telework policy requirements, working conditions, and expections for the position.
Performance Appraisal:
If you are a current Federal employee, you must be red fully successful or higher on your current performance ring to be eligible for promotion. You may be asked to provide a copy of your performance appraisal during the evaluion and selection process. This position is not covered by a bargaining unit. All applicants are encouraged to apply electronically. If you are unable to apply on-line, you may contact 317-212-0454 for assistance. Expand Hide additional informion Candides should be committed to improving the efficiency of the Federal government, passione about the ideals of our American republic, and committed to upholding the rule of law and the United Stes Constitution. Benefits Help A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits th are designed to make your federal career very rewarding. Opens in a new window Learn more about federal benefits . Review our benefits Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more informion on the specific benefits offered. How you evalued You evalued for this job based on how well you meet the qualificions above. Your applicion will initially be reviewed to determine whether you meet the minimum eligibility and qualificions requirements. If you are qualified, you will then receive a numeric score based on the degree to which your background mches the knowledge, skills and abilities for the position listed below. If a determinion is made th you have infled your qualificions, you assigned a ring commensure with your background. Your final score used to determine if you are among the best qualified candides.
Competencies:
Customer Service (Clerical/Technical) Communicion Attention to Detail Technology Applicion Criminal History Inquiries- If you apply to this position and are selected, we will not ask about your criminal history before you receive a conditional job offer. If you believe you were asked about your criminal history improperly, contact the agency @ dcaa.belvoir.hq.mbx.ask-lmer@mail.mil Benefits Help A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits th are designed to make your federal career very rewarding. Opens in a new window Learn more about federal benefits . Review our benefits Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more informion on the specific benefits offered. Required documents Required Documents Help You must provide a complete Applicion Package which includes: 1.
Resume:
A two-page maximum resume is required. Applicant guidance on the two page resume requirement may be found : Learn more about the new resume requirements . 2. Complete initial
Eligibility Questionnaire:
Your resume must demonstre the quality of your work as it reles to the experience requirements outlined in the job announcement. 3. Other supporting documents a. SF-50: Current and former federal employees, including those currently working for the agency, must submit their SF-50 (Notificion of Personnel Action) reflecting their highest grade held on a permanent basis for least 52 weeks, tenure, and appointment type. Failure to provide this document may result in disqualificion. b.
College Transcripts:
If you are using educion as a substitution for specialized experience or to meet a basic requirement, you must provide your college transcripts. c. Veterans Preference Documention You must submit a copy of your DD Form-214, Certifice of Release or Discharge from Active Duty", showing the des of active duty service, type of discharge and the character of service. Alternively, If you are a current military member in active duty service and do not have a copy of your DD Form-214, you must submit a written documention (certificion) from your branch of service certifying th you are expected to be discharged or released from active duty under honorable conditions no ler than 120 days after the de the certificion is submitted with your applicion for this position. The certificion should also include your rank, des of active duty service and wh the condition of discharge is thought to be. If claiming 10-point preference and/or are a 30% or more Disabled Veteran, you must submit both a DD Form-214 or expected discharge documention as described above AND a copy of a letter from the Department of Veterans Affairs (VA) or your branch of service certifying the presence of service-connected disability and indicing the percentage of disability If you are claiming eligibility based on 10-point derived veterans' preference (i.e. a spouse, widow/widower, or parent of a veteran claiming veterans' preference when the veteran is unable to use it), you must also submit a Standard Form 15 (SF-15) "Applicion for 10-Point Veteran's Preference" and any required documents indiced on the SF-15 to substantie the claimed preference. d. Military Spouse Preference (MSP)
Eligible:
Military Spouse Preference applicants, must be selected and placed the highest grade level for which they have applied and been determined best qualified up to and including the full performance level. You must include a completed copy of the Military Spouse PPP Self-Certificion Checklist ded within 30 days along with the documents identified on the checklist to verify your eligibility for Military Spouse Preference. To download the checklist, select "Save" or "Save As" instead of "Open." Save the document to your device then open it as a PDF. Once the form is opened, select "Enable All Feures" and the form will popule so th it can be completed.
https:
//www.esd.whs.mil/Directives/forms/dd3000_3499/DD3145-4/ e. Other documents identified in this announcement If you are relying on your educion to meet qualificion requirements: Educion must be accredited by an accrediting institution recognized by the U.S. Department of Educion in order for it to be credited towards qualificions. Therefore, provide only the tendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Educion . Failure to provide all of the required informion as sted in this vacancy announcement may result in an ineligible ring or may affect the overall ring. How to Apply Help To apply for this position, you must provide a complete Applicion Package. See required documents below. Click 'Apply Online' to cree an account or log in to your existing USAJOBS account. 1. Follow the prompts to complete the assessment questionnaire and upload required documents. 2. Please ensure you click the Submit My Answers button to submit your applicion. 3. Check applicion stus by logging into your USAJOBS account, clicking Applicion Stus, then More Informion for this position. Return to an incomplete applicion by logging into your USAJOBS account and clicking Upde Applicion in the vacancy announcement. You must re-select your resume and other documents from your USAJOBS account or your applicion incomplete. You can preview the Assessment Questionnaire here: https://apply.usastaffing.gov/ViewQuestionnaire/13053316
WARNING:
Failure to submit a complete Applicion Package including all required documention by the closing de of the announcement 11:59 p.m. Eastern time, or the time of applicion for announcements with an extended closing de, may result in an ineligible ring and loss of considerion. To verify th your applicion is complete, log into your USAJOBS account, select Applicion Stus and More Informion. The Details page will display the stus of your applicion. Once your applicion is "processed", you can review your submitted merials. It is your responsibility to verify th informion you entered, uploaded, or faxed is received, legible and accure. Neither Human Resources nor the Selecting Official will modify your submitted documents and informion.. Agency contact informion HR Customer Care Center Phone (317) 212-0454 dfas.indianapolis-in.zh.mbx.dfasmeritcc@mail.mil Address
DCAA - AIR 8725
John J. Kingman Road Ft. Belvoir, VA 22060 US Next steps Once your applicion is received, you will receive an acknowledgement email. When your applicion has been reviewed, you will receive an email advising whether you were determined to be the best qualified and referred to the hiring manager. Qualified candides eligible for non-competitive reassignment, repromotion, change to lower grade, transfer or reinstement will also be referred. You may be contacted for an interview. You notified when the selection process is complete. Fair and transparent The Federal hiring process is set up to be fair and transparent. Please read the following guidance. Criminal history inquiries Equal Employment Opportunity (EEO) Policy Financial suitability New employee probionary period Privacy Act Reasonable accommodion policy Selective Service Signure and false stements Social security number request Required Documents Help You must provide a complete Applicion Package which includes: 1.
Resume:
A two-page maximum resume is required. Applicant guidance on the two page resume requirement may be found : Learn more about the new resume requirements . 2. Complete initial
Eligibility Questionnaire:
Your resume must demonstre the quality of your work as it reles to the experience requirements outlined in the job announcement. 3. Other supporting documents a. SF-50: Current and former federal employees, including those currently working for the agency, must submit their SF-50 (Notificion of Personnel Action) reflecting their highest grade held on a permanent basis for least 52 weeks, tenure, and appointment type. Failure to provide this document may result in disqualificion. b.
College Transcripts:
If you are using educion as a substitution for specialized experience or to meet a basic requirement, you must provide your college transcripts. c. Veterans Preference Documention You must submit a copy of your DD Form-214, Certifice of Release or Discharge from Active Duty", showing the des of active duty service, type of discharge and the character of service. Alternively, If you are a current military member in active duty service and do not have a copy of your DD Form-214, you must submit a written documention (certificion) from your branch of service certifying th you are expected to be discharged or released from active duty under honorable conditions no ler than 120 days after the de the certificion is submitted with your applicion for this position. The certificion should also include your rank, des of active duty service and wh the condition of discharge is thought to be. If claiming 10-point preference and/or are a 30% or more Disabled Veteran, you must submit both a DD Form-214 or expected discharge documention as described above AND a copy of a letter from the Department of Veterans Affairs (VA) or your branch of service certifying the presence of service-connected disability and indicing the percentage of disability If you are claiming eligibility based on 10-point derived veterans' preference (i.e. a spouse, widow/widower, or parent of a veteran claiming veterans' preference when the veteran is unable to use it), you must also submit a Standard Form 15 (SF-15) "Applicion for 10-Point Veteran's Preference" and any required documents indiced on the SF-15 to substantie the claimed preference. d. Military Spouse Preference (MSP)
Eligible:
Military Spouse Preference applicants, must be selected and placed the highest grade level for which they have applied and been determined best qualified up to and including the full performance level. You must include a completed copy of the Military Spouse PPP Self-Certificion Checklist ded within 30 days along with the documents identified on the checklist to verify your eligibility for Military Spouse Preference. To download the checklist, select "Save" or "Save As" instead of "Open." Save the document to your device then open it as a PDF. Once the form is opened, select "Enable All Feures" and the form will popule so th it can be completed.
https:
//www.esd.whs.mil/Directives/forms/dd3000_3499/DD3145-4/ e. Other documents identified in this announcement If you are relying on your educion to meet qualificion requirements: Educion must be accredited by an accrediting institution recognized by the U.S. Department of Educion in order for it to be credited towards qualificions. Therefore, provide only the tendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Educion . Failure to provide all of the required informion as sted in this vacancy announcement may result in an ineligible ring or may affect the overall ring. How to Apply Help To apply for this position, you must provide a complete Applicion Package. See required documents below. Click 'Apply Online' to cree an account or log in to your existing USAJOBS account. 1. Follow the prompts to complete the assessment questionnaire and upload required documents. 2. Please ensure you click the Submit My Answers button to submit your applicion. 3. Check applicion stus by logging into your USAJOBS account, clicking Applicion Stus, then More Informion for this position. Return to an incomplete applicion by logging into your USAJOBS account and clicking Upde Applicion in the vacancy announcement. You must re-select your resume and other documents from your USAJOBS account or your applicion incomplete. You can preview the Assessment Questionnaire here: https://apply.usastaffing.gov/ViewQuestionnaire/13053316
WARNING:
Failure to submit a complete Applicion Package including all required documention by the closing de of the announcement 11:59 p.m. Eastern time, or the time of applicion for announcements with an extended closing de, may result in an ineligible ring and loss of considerion. To verify th your applicion is complete, log into your USAJOBS account, select Applicion Stus and More Informion. The Details page will display the stus of your applicion. Once your applicion is "processed", you can review your submitted merials. It is your responsibility to verify th informion you entered, uploaded, or faxed is received, legible and accure. Neither Human Resources nor the Selecting Official will modify your submitted documents and informion.. Expand Hide how to apply Agency contact informion HR Customer Care Center Phone (317) 212-0454 dfas.indianapolis-in.zh.mbx.dfasmeritcc@mail.mil Address
DCAA - AIR 8725
John J. Kingman Road Ft. Belvoir, VA 22060 US Next steps Once your applicion is received, you will receive an acknowledgement email. When your applicion has been reviewed, you will receive an email advising whether you were determined to be the best qualified and referred to the hiring manager. Qualified candides eligible for non-competitive reassignment, repromotion, change to lower grade, transfer or reinstement will also be referred. You may be contacted for an interview. You notified when the selection process is complete. Expand Hide next steps Fair and transparent The Federal hiring process is set up to be fair and transparent. Please read the following guidance. Criminal history inquiries Equal Employment Opportunity (EEO) Policy Financial suitability New employee probionary period Privacy Act Reasonable accommodion policy Selective Service Signure and false stements Social security number request Overview Help Accepting applicions Locion 1 vacancy in the following locions: Anaheim, CA Lone Tree, CO No mching locions found. Work site options Telework eligible No Remote job No Relocion expenses reimbursed No Salary $62,308 - $84,689 per year Pay scale & grade GS 8 Promotion potential None Pay scale and grade determines the salary of the job. Work schedule Full-time Travel Required 25% or less - You may be expected to travel for this position. Appointment type Permanent Occupions and job series Supervisory stus No Federal service type This job is in the Competitive Service Represented by a union No Drug test Yes Security clearance Other Position sensitivity and risk Jobs require a and some require a . The type depends on the job. Background check type Financial disclosure required No Some jobs require to identify conflicts of interests. Announcement number
