Find Jobs
Find Jobs Near You – Available Work in Your Location
Skip to job details
SS
Sowams School
Secretary to Elementary Principal
Career Insights for Secretary
See where this job fits in the broader career landscape. Knowing your career path helps you see what's possible from here.
Scorecard
Based on Rhode Island data
Review key factors to help you decide if this role fits your goals. How is this calculated?
What they do
A Secretary performs office administrative work and provides administrative assistance to an office staff. Organizes files and assists with record keeping and data base management. Manages office calendars and helps to organize office workflow. Provides administrative support for reports and budgets. Documents office expenses. May handle phone inquiries. May help to arrange travel for office staff.
$45,510 / year median in Rhode Island
-3% projected decline
Job Description
Secretary to Elementary Principal
Barrington Public Schools
Sowams School - Barrington, Rhode Island This job is also posted in Rhode Island State DOE Consortium Job Board
Job Details
Job ID:
5853956Application Deadline:
Posted until filledPosted:
YesterdayStarting Date:
To Be Determined Job DescriptionTitle:
Administrative Assistant to the PrincipalReports To:
Building PrincipalJob Goal:
To contribute to the operation of a school office so that it is an efficient and welcoming school environment.Qualifications:
High School diploma. Skilled in the use of technology and various office equipment. Proficient with MS Word/Excel, Google Suite, and other software applications that support school operations. Ability to quickly learn Budgeting and School Reporting Software, such as Tyler and Aspen. Strong reading, writing, and communication skills. Clerical/Secretarial experience.Performance Responsibilities:
Reception Duties:
- Warmly greets visitors, students, and parents.
- Answering phone calls and emails, directing inquiries to the appropriate staff members.
- Managing the front desk area.
- Oversees the principal's calendar
Student Records Management:
- Maintaining student records, including enrollment forms, attendance records, and academic transcripts and protecting confidentiality of these records
- Updating student information in the school database.
- Handling student registrations, transfers, and withdrawals.
Staff Coordination:
- Scheduling appointments and meetings for school administrators
- Assisting with staff communication, such as distributing memos and notices.
Financial Management:
- Responsible for the creation of purchase requisitions, checking in of materials received, and updating the budgeting program
Attendance and Absence Management:
- Recording student attendance and absences and following up on unexplained absences.
Facility and Equipment Coordination:
- Coordinating maintenance requests for school facilities and equipment.
- Ordering and maintaining office and school supplies.
Communications:
- Assist the principal in distributing newsletters, announcements, and other communications to parents, students, and staff.
Health and Safety Compliance:
- Ensuring compliance with health and safety regulations.
Data Entry and Reporting:
- Entering data into the school's information management system.
- Generating reports on attendance, enrollment, and other relevant metrics
Other Administrative Tasks:
- Assisting with organizing school events
- Providing general administrative support to school administrators
- Prepares various materials, such as letters,, reports, memos, purchase orders, etc., from rough drafts, general instructions, or through established procedures.
- Maintains files of correspondence, forms, reports, and other materials; files material to predetermined classifications.