Operations & Accounting Coordinator Automatic Temperature Controls - 3.3 Cranston, RI Job Details Full-time $27 - $36 an hour 4 hours ago Benefits Disability insurance Health insurance Dental insurance 401(k) Paid time off Vision insurance 401(k) matching Life insurance Qualifications Computer operation Confidential information handling Email customer support Microsoft Outlook Customer returns handling Phone communication Computer literacy Internal employee customer service Attention to detail Organizational skills Clerical experience Full Job Description Operations & Accounting Coordinator Automatic Temperature Controls, Inc. 95 Connecticut Street, Cranston, RI 02920

Pay:

$27.00-$36.00 per hour, based on experience

Job Type:

Full-time Schedule:

Monday-Friday, 8-hour shift

Work Location:

In person Job Description Automatic Temperature Controls, Inc. (ATC) is looking for an experienced Operations & Accounting Coordinator to join our Cranston office. This position supports several areas of the company, including accounting, Project Managers, service personnel, field technicians, customers, and vendors. We are looking for someone who is extremely organized, pays close attention to detail, communicates well, and is comfortable working in a supporting role with different people throughout the company. The work includes accounts payable, purchase orders, maintaining customer and vendor information, organizing job-related paperwork, assisting with reports and spreadsheets, answering and directing calls, and helping office and field employees get the information they need. This is not an entry-level clerical position. We are looking for someone with several years of professional experience who can bring strong organizational skills, good judgment, and a high level of accuracy to the position. There is room for this position to develop over time as the employee learns more about ATC's operations and demonstrates the ability to take on additional responsibilities. Responsibilities Enter and review vendor invoices in the company operating system. Match invoices with purchase orders, packing slips, and supporting documentation. Assist with basic General Ledger coding. Work with purchase orders and help employees obtain job and purchasing information. Maintain accurate customer and vendor information. Review paperwork for missing, incomplete, or incorrect information. Follow up with the appropriate employee, customer, or vendor when additional information is needed. Maintain organized electronic and paper records. Help organize job-related information and supporting documentation. Assist with spreadsheets, reports, data entry, and general accounting records. Work with Project Managers, service personnel, and field technicians on administrative needs. Assist office and field employees with information needed to complete their work. Communicate with customers and vendors professionally by phone and email. Assist with material and equipment returns. Receive UPS, FedEx, and other deliveries and notify the appropriate employees. Process incoming mail and distribute it within the office. Assist with weekly mailings and routine accounting paperwork. Maintain office supplies and assist with ordering as needed. Answer and direct incoming calls and take complete messages when the appropriate person is unavailable. Assist with other accounting, administrative, and operational responsibilities as needed. Attention to Detail and Organization Attention to detail and organization are two of the most important parts of this position. The person in this role will be working with invoices, purchase orders, customer information, vendor information, job numbers, accounting records, and other company documentation. Small errors can create larger problems later, so accuracy is important. We are looking for someone who: Reviews their work before considering it complete. Notices when information is missing, inconsistent, or does not look correct. Keeps electronic and paper records organized so information can be found when needed. Keeps track of open items and follows up appropriately. Can manage information coming from several different people without losing track of what still needs to be completed. Maintains clear notes and records of outstanding items. Understands the importance of entering information correctly the first time. Can prioritize work when several requests come in during the same day. Keeps their work area, files, emails, and electronic records organized. Is comfortable working with detailed information for extended periods of time. Working With Others This position plays an important supporting role within the company. You will regularly work with Project Managers, accounting staff, service personnel, technicians, customers, and vendors. The ability to work well with different personalities and departments is important. We are looking for someone who: Enjoys helping others get the information they need. Communicates clearly and professionally. Works well as part of a team. Understands that different departments may have different priorities. Is comfortable asking questions when instructions or information are unclear. Can follow up with coworkers without creating unnecessary conflict. Is willing to help different departments when needed. Understands the importance of supporting Project Managers and field personnel while still maintaining accurate accounting and office records. Can develop good working relationships with customers, vendors, and employees. Is comfortable providing support without needing to be the person making every decision. The person in this position should be able to work independently on their own responsibilities while also understanding that much of their work supports other employees and departments. Experience We Are Looking For We would like to find someone with at least 3 years of professional experience in one or more of the following areas: Accounting support Accounts payable Accounts receivable Billing Purchasing Office administration Operations support Construction administration Service administration Experience working for an HVAC, mechanical, electrical, plumbing, construction, engineering, facilities, property management, or other field-service company is strongly preferred. Candidates who have experience supporting Project Managers, technicians, field employees, multiple jobs, or customer accounts are especially encouraged to apply. Qualifications Minimum 3 years of professional office, accounting, administrative, or operations experience. Strong attention to detail. Strong organizational skills. Experience working with invoices, purchase orders, customer accounts, vendor accounts, or similar business records. Good working knowledge of Microsoft Excel and Outlook. Experience using accounting, ERP, CRM, or other business-management software. Comfortable working with numbers and basic accounting information. Strong written and verbal communication skills. Good follow-up skills. Ability to organize and maintain a large amount of information accurately. Ability to recognize when information is missing or does not appear correct. Comfortable contacting customers, vendors, and employees to obtain information. Ability to work well with different departments and personalities. Comfortable working in a supporting role for Project Managers, accounting staff, and field employees. Able to work independently once trained on a process. Willing to learn new systems, processes, and areas of the business. What Matters to Us We are looking for someone who takes pride in doing accurate, organized work. If an invoice does not match a purchase order, we want someone who notices. If information is missing, we want someone who asks the question. If an item still needs to be completed, we want someone who keeps track of it and follows up. At the same time, this position requires someone who understands that they are part of a larger team. A large part of the job involves helping other people get the information and administrative support they need to do their jobs effectively. The strongest candidate will be someone who combines attention to detail with good communication skills and genuinely enjoys being organized. We are also looking for someone interested in learning. ATC has several different areas of operation, and there is an opportunity for the responsibilities of this position to grow as the employee becomes familiar with the company and demonstrates their abilities. Computer Skills Applicants should be comfortable using a computer throughout the workday, including: Microsoft Excel Microsoft Outlook Microsoft Word Electronic filing and document organization Data entry Accounting or business-management software Experience with construction accounting, ERP, CRM, or job-management software is a plus. About ATC Automatic Temperature Controls, Inc. is a commercial HVAC, mechanical, and building controls contractor serving customers throughout Southern New England. Our work includes commercial HVAC installation and service, DDC/building automation controls, mechanical services, system upgrades, and energy-management solutions. Our office works closely with Project Managers, service technicians, field employees, customers, and vendors to support the day-to-day operation of the company. Benefits ATC offers a full benefits package including: 401(k) 401(k) matching Health insurance Dental insurance Vision insurance Life insurance Disability insurance Paid time off Compensation $27.00-$36.00 per hour, based on experience. Starting compensation will depend on the candidate's previous experience, organizational ability, accounting knowledge, technical skills, and the level of responsibility they are prepared to handle. Candidates with strong experience in accounting, construction, service administration, operations, purchasing, billing, or supporting Project Managers and field personnel may qualify toward the higher end of the range. Requirements Reliable transportation to our Cranston, Rhode Island office. Regular and dependable attendance. Minimum 3 years of relevant professional experience. Strong attention to detail and organizational skills. Comfortable communicating with customers, vendors, and employees by phone and email. Ability to maintain confidential company, customer, vendor, and employee information. To Apply Please submit a current resume showing your previous work experience and responsibilities. We are particularly interested in applicants who have experience in accounting, construction, service operations, office administration, purchasing, or supporting Project Managers and field personnel. Automatic Temperature Controls, Inc. is an Equal Opportunity Employer.

Pay:

$27.00 - $36.00 per hour Expected hours: 40.0 per week

Work Location:

In person