Company Overview Scott Volkswagen is a third-generation family-owned car dealership with a proud history spanning over 50 years. We are dedicated to providing exceptional automotive services and fostering a welcoming environment for our team and customers alike. Job Summary We are seeking an energetic and detail-oriented Automotive Office Assistant to join our dynamic team. In this role, you will be the backbone of our office operations, ensuring smooth administrative workflows, excellent customer service, and efficient communication across all departments. Your proactive approach and organizational skills will help us deliver outstanding service while maintaining a professional and welcoming atmosphere. Duties Exceptional phone communication skills with proper phone etiquette and multi-line system operation Process and file all dealership paperwork accurately and efficiently. Assist with title, registration and DMV documentation. Post invoices, payments, and receipts in the accounting system. Accounts payable and receivable functions. Reconcile daily deposits, handle petty cash, and assist with end-of-month reports. Maintain and organize invoices, and office files. Communicate with sales, service, and parts departments to ensure accurate data entry and paperwork completion Order office supplies and support general administrative functions. Perform additional duties as assigned or needed.

Qualifications:

Operate multi-line phone systems, directing calls accurately and courteously Maintain confidentiality of sensitive information while handling administrative tasks efficiently Proven office management or administrative experience in a fast-paced environment Excellent organizational skills with keen attention to detail and accuracy in data entry and proofreading Prior clerical experience in an automotive or customer service setting is advantageous Ability to handle confidential information discreetly while managing multiple tasks efficiently Strong time management skills coupled with a proactive attitude towards office support and client interaction Join us as an Automotive Office Assistant to be an integral part of a thriving dealership that values dedication, professionalism, and excellence. Bring your organizational talents and positive energy to help us deliver top-tier service every day!

Pay:

$18.00 - $20.00 per hour

Benefits:

401(k) 401(k) matching Dental insurance Employee discount Flexible spending account Health insurance Life insurance Paid time off Retirement plan Vision insurance

Work Location:

In person