Administrative Assistant -

Data Entry & Invoicing Job Type:

Full-Time Department:

Administration /

Operations Reports To:

Office Manager / Operations Manager Position Overview We are seeking a detail-oriented and organized Administrative Assistant to support our day-to-day administrative and accounting operations. This position will focus heavily on data entry, invoice preparation, billing support, recordkeeping, and general administrative tasks . The ideal candidate is highly accurate, dependable, comfortable working with numbers and computer systems, and able to manage multiple tasks while maintaining attention to detail. Key Responsibilities Enter and maintain accurate customer, vendor, order, and financial data in company systems. Prepare, process, and distribute customer invoices in a timely manner. Review invoices for accuracy, including pricing, quantities, dates, purchase orders, and supporting documentation. Assist with accounts receivable and accounts payable activities. Track outstanding invoices and assist with payment follow-ups as needed. Enter and maintain purchase orders, receipts, and other financial records. Reconcile data between invoices, orders, spreadsheets, and internal systems. Maintain organized electronic and paper files. Prepare spreadsheets, reports, and administrative documents. Respond to routine customer and vendor inquiries regarding invoices and account information. Assist management and other departments with administrative tasks and special projects. Maintain confidentiality of company, customer, and financial information. Identify data discrepancies and work with appropriate team members to resolve them. Qualifications High school diploma or equivalent required; additional administrative or accounting training is a plus. 1-3 years of administrative, data entry, billing, invoicing, or related experience preferred. Strong attention to detail and accuracy. Comfortable working with numbers and financial information. Proficiency with Microsoft Office, particularly Excel and Outlook . Experience with accounting, invoicing, or ERP software is a plus. Strong organizational and time-management skills. Ability to prioritize tasks and meet deadlines. Good written and verbal communication skills. Ability to work independently while also supporting a team. #CNX200 Data entry and recordkeeping Invoice preparation and processing

Pay:

$23.00 per hour

Work Location:

In person