Remediation Administrative Assistant Signature Restoration Solutions Beech Island, SC Job Details Full-time $16 - $22 an hour 5 hours ago Qualifications Project team coordination Meeting minutes Office supply management Accounting systems Communication with suppliers Confidential information handling Microsoft Excel Office activity coordination Email customer support Microsoft Outlook Coordinating with subcontractors on construction projects Phone communication Materials management in construction Operations coordination Restoration industry experience Filing Meeting transcription Purchase order management Schedule management Invoice payment processing Employee data management Scheduling pickups and deliveries Decision making Construction document control Updating inventory records Property management company experience QuickBooks Vendor communication Organizational skills Construction administrative experience Full Job Description Remediation Administrative AssistantOverview We are seeking an organized, dependable, and proactive Remediation Administrative Assistant to support our office and project teams. This position plays an important role in keeping projects organized, documentation current, and daily office operations running smoothly. This is not a position where every task will be assigned step-by-step. We are looking for someone who can learn our processes, take ownership of their responsibilities, recognize what needs to be done, and follow tasks through to completion. The ideal candidate is comfortable managing multiple priorities and communicating with customers, vendors, subcontractors, field employees, and management in a fast-paced restoration and construction environment. Responsibilities Set up new jobs and customers in company systems and maintain accurate project files. Prepare, organize, and maintain job documentation throughout the life of each project. Assist with billing, invoicing, accounts payable, and processing vendor and subcontractor invoices. Prepare and track subcontract agreements, purchase orders, and other project-related documents. Prepare and track project submittals and maintain records of approvals and required documentation. Take and distribute meeting notes and follow up on outstanding items. Track employee hours, time off, and related personnel records. Maintain inventory records and assist with ordering office and job materials. Coordinate material orders, deliveries, and pickups as needed. Communicate professionally with customers, vendors, subcontractors, and employees by phone and email. Answer incoming calls and assist with general customer and project inquiries. Maintain organized electronic and physical files for active and completed projects. Assist with job closeout by collecting and organizing required documentation. Enter and update project information accurately in company systems. Assist management and project teams with administrative tasks and project coordination. Maintain office supplies and help keep daily office operations organized. Handle sensitive company, customer, and employee information professionally and confidentially. Follow up on missing documents, unanswered requests, invoices, approvals, and other outstanding items without needing constant reminders. Perform additional administrative duties as needed to support daily operations. Ownership & Problem-Solving We are looking for someone who takes ownership of their work rather than simply completing assigned tasks. Once trained on our processes, you should be able to recognize what needs attention, determine the appropriate next step, and follow through. If something is missing, incorrect, overdue, or doesn't make sense, we expect you to investigate the issue and work toward a solution rather than simply passing the problem along.

This means being willing to:

Keep track of your responsibilities and deadlines without constant reminders. Follow up when paperwork, information, approvals, or responses are missing. Catch errors or inconsistencies and work to correct them. Look for information and use available resources before immediately asking someone else to solve the problem. Communicate with the appropriate person when you need information to move something forward. Anticipate routine administrative needs and handle them proactively. Ask questions when necessary while also being willing to make reasonable decisions within your responsibilities. Bring potential problems to management's attention along with possible solutions whenever possible. Follow tasks through to completion rather than assuming someone else will handle the next step. We don't expect you to know everything on day one. We do expect you to learn, ask questions, take initiative, and become increasingly independent as you become familiar with the position. Qualifications Previous administrative, office management, construction office, or similar experience preferred. Strong organizational skills and attention to detail. Ability to manage multiple projects, deadlines, and priorities simultaneously. Proficiency with Microsoft Word, Excel, Outlook, and general computer systems. Experience with QuickBooks or similar accounting software preferred. Strong written and verbal communication skills. Comfortable communicating with customers, vendors, subcontractors, and field employees. Experience with invoicing, accounts payable, purchase orders, or construction documentation is a plus. Ability and willingness to learn new software and company processes. Strong problem-solving skills and good judgment. Ability to work independently after receiving appropriate training. Dependable, professional, and willing to take initiative. Experience in restoration, remediation, construction, or property management is a plus but not required. What Success Looks Like A successful person in this position becomes someone the team can rely on to own the administrative side of their responsibilities from start to finish. You notice when something hasn't been completed. You follow up when you're waiting on someone. You keep information organized so others don't have to search for it. When a problem comes up, you make an effort to determine what happened and what needs to happen next. Most importantly, you understand that your role isn't just to complete a list of tasks—it's to help keep the office and our projects moving.

Pay:

$16.00 - $22.00 per hour Expected hours: 40.0 per week People with a criminal record are encouraged to apply

Work Location:

In person