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FS
First Staffing
Administrative Specialist
Career Insights for Office / Administrative Assistant (General)
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Scorecard
Based on South Carolina data
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What they do
An Office or Administrative Assistant performs administrative work in an office. Works in a wide variety of office settings, such as a company or business, or a government office or school. Manages paper and electronic files, uses office equipment including computers, responds to phone calls and emails, routes mail and maintains calendars and schedules.
$40,934 / year median in South Carolina
+2% projected growth
Job Description
Job Summary We are seeking a highly organized Administrative Specialist to join our dynamic team. In this vital role, you will serve as the first point of contact for clients and visitors, manage administrative tasks with precision, and ensure smooth office operations. Your expertise in office management, excellent communication skills, and proficiency with various software tools will contribute to creating an efficient and welcoming environment. This paid position offers an exciting opportunity to develop your administrative skills while supporting a vibrant, multicultural workplace. Responsibilities Greet visitors, answer multi-line phone systems, and direct calls with professionalism and courtesy using proper phone etiquette Manage front desk operations, including handling incoming correspondence, mail distribution, and maintaining a tidy reception area Utilize Office management software such as QuickBooks and Microsoft Office Suite for data entry, bookkeeping, invoicing, and record keeping Organize and maintain filing systems—both physical and digital—ensuring confidentiality of sensitive information at all times Support calendar management by scheduling appointments, meetings, and coordinating client communications effectively Perform clerical tasks such as proofreading documents, data entry, typing reports, and maintaining accurate records Assist with office supply inventory management and coordinate with vendors as needed to ensure smooth daily operations Skills Strong computer literacy with experience in Microsoft Office (Word, Excel, Outlook), Google Workspace applications, and familiarity with QuickBooks for bookkeeping tasks Excellent organizational skills with the ability to multitask efficiently in a fast-paced environment Proven experience in office management or administrative support roles with a focus on customer service excellence Skilled in handling confidential information discreetly while maintaining professionalism in all interactions Effective phone communication skills coupled with proper phone etiquette for client support and internal coordination Strong time management abilities to prioritize tasks effectively while meeting deadlines Join us as a Administrative Specialist to be at the heart of our operations—delivering exceptional support that keeps our office running smoothly while fostering positive relationships within our multicultural team. This role is perfect for motivated individuals eager to grow their administrative expertise in a lively environment that values dedication, organization, and clear communication.