ACADEMY FOR CAREER EXCELLENCE

- Ridgeland, South Carolina This job is also posted in

CERRA-SC

\nJob Details\n

Job ID:

5811309\n

Application Deadline:

Posted until filled\n

Posted:

Yesterday\nJob Description\n

POSITION PURPOSE

Provides comprehensive administrative support to the principal, department head or other administrative personnel. (Alternate position titles include Administrative Assistant/Guidance; Administrative Assistant/Professional Development.)\n

ESSENTIAL FUNCTIONS

\nReceive telephone calls, correspondence, deliveries and visitors, and respond or refer appropriately.\nStudent Attendance\nPrepare, type, copy, mail, and file materials such as correspondence, reports, and bulletins.\nSchedule appointments and meetings.\nAssist in preparation of materials and in the use of office equipment.\nProvide backup and assistance to other clerical areas.\nComply with and maintain knowledge of all policies and regulations pertinent to the district, school and/or department.\nPlace work orders for school or department.\nProcess routine office forms, purchase orders, printing requests, etc., as assigned or directed.\nMaintain student files.\nCompile statistical reports as assigned or directed.\nPerform bookkeeping functions as assigned or directed.\nManage grant requests and monitor administrative details following approval.\nBus duty AM/PM\nIn addition to the above general duties and responsibilities, the following are specific to the identified areas:\nSchool-based/Guidance Prepare transcripts, schedule appointments, and manage correspondence for guidance staff.\nGather academic work for students who are absent or attending alternative schools.\nAssist counselors, social workers, and Community Development Facilitator as needed.\nEnsure accuracy of enrollment, transfer, and withdrawal procedures as assigned or directed.\nMaintain strict confidentiality of sensitive data and adherence to local, state, and federal guidelines.\nSchool-based/Bilingual Receptionist\nAssist with translating for Spanish-speaking parents and students.\n

ADDITIONAL DUTIES

Performs other related tasks as assigned by the Principal, Chief Officer, Superintendent or other district office administrator as designated by the Superintendent.\n

QUALIFICATIONS

\nAssociate's degree or equivalent from a two year college preferred.\nHigh school diploma and one year relevant office experience; or general education degree (GED) and three years relevant office experience.\n

EXPERIENCE

\nTo perform this job successfully, an individual should be proficient in the use of Microsoft Office products including Word, Excel, Publisher, Outlook and PowerPoint.\nAbility to use the Internet for research applications.\nMinimum of 40 wpm.\nMust possess working knowledge of common office equipment, such as fax, copier, calculator, etc.\nFluency in Spanish is preferred. If fluent, additional responsibilities will include translating.\n

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential responsibilities and functions of the job and are not meant to be all inclusive. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential responsibilities and functions of the job.\nUnless reasonable accommodations can be made, while performing this job the staff member shall:\nUse strength to lift items needed to perform the functions of the job.\nSit, stand and walk for required periods of time.\nSpeak and hear.\nUse close vision, color vision, peripheral vision and depth perception along with the ability to focus vision.\nCommunicate effectively in English, using proper grammar and vocabulary. American Sign Language or Braille may also be considered as acceptable forms of communication.\nReach with hands and arms and use hands and fingers to handle objects and operate tools, technology equipment, computers, and/or controls.\n

WORK PLACE EXPECTATIONS

\nWork effectively with and respond to diverse cultures or backgrounds.\nDemonstrate professionalism and appropriate judgment in behavior, speech, and dress in a neat, clean and professional manner for the assignment and work setting.\nHave regular and punctual attendance.\nFollow all District policies, work procedures, and reasonable requests by the proper authorities.\nAs an employee of Beaufort County School District, I am to adhere to confidentiality as directed by Federal, State and Local Laws/Regulations; and in accordance with district administrative rules as it pertains to sensitive information, employee information and student information. Failure to adhere to confidentiality may result in disciplinary actions, up to and including termination of employment.\n

REPORTS TO

Principal\n

DAYS PER YEAR

190\nSALARY

CLASSIFICATION

Paid on the Classified Staff Salary Schedule Level 106\n

EMPLOYEE GROUP:

Classified

APPLICATION PROCEDURES

Must apply online by completing a \"Classified\" application and adding this specific job to your online application.\n

FLSA STATUS

Non-Exempt

EMPLOYEE'S ACKNOWLEDGEMENT STATEMENT

\n1. I have reviewed the above position description and understand its contents.\n2. I am aware that my position description may be revised or updated at any time and once notified of changes, I remain responsible for knowledge of its contents.\n3. I hereby certify that I possess the physical and mental ability to fulfill the essential functions of the above position with or without reasonable accommodation(s). If I require accommodation(s) in order to fulfill any or all of these functions, I agree to provide information to the District regarding the requested accommodation(s).\nEmployee's Name (Print): ___________________________________\n

Employee's Signature:

___________________________________\n

Date:

__________________________

THE BEAUFORT COUNTY SCHOOL DISTRICT IS AN EQUAL OPPORTUNITY EMPLOYER

Position Type:

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