An Office or Administrative Assistant performs administrative work in an office. Works in a wide variety of office settings, such as a company or business, or a government office or school. Manages paper and electronic files, uses office equipment including computers, responds to phone calls and emails, routes mail and maintains calendars and schedules.
Applications will be reviewed weekly. The purpose of the class is to perform a variety of moderately complex clerical work in the preparation and maintenance of department records; to perform a variety of clerical tasks as assigned; and to provide professional and courteous customer service at all times. The class is given a general outline of work to be performed and is free to develop work methods and sequences; work is reviewed periodically by supervisor.
ESSENTIAL JOB FUNCTIONS
Prepares, processes, copies, indexes, files, transmits and/or maintains various department documents. Audits and ensures the security and confidentiality of files as appropriate. Maintains records, prepare forms, verifies information and resolves moderately complex problems. Prepares correspondence, memoranda, reports, etc. Types letters, memos, and other correspondence for the appropriate office or department. Examines documents created by other administrative support for accuracy as assigned. Collects fines, fees and payments, and issues receipts. Purchases and maintains office inventory of supplies such as paper, pens, toner, etc. Schedules and maintains calendar of appointments, meetings and travel itineraries; coordinates related arrangements. Resolves moderately complex issues regarding departmental operations. May prepare and distribute minutes of meetings. May tabulate, post, and verify information as requested. May assist in departmental budgeting. Assists co-workers with clerical duties as necessary. Operates a personal computer and appropriate software packages or its equivalent. Assists with visiting other County facilities with the Assistant Administrator for site visits or field inspections. Performs other related job duties as assigned.
Education and Experience:
High school diploma or GED supplemented by education in accounting, bookkeeping, secretarial science or a closely related field. Requires at least five (5) years of related work experience. Related experience is defined as experience as a Customer Service Specialist, Administrative or Program Coordinator, or similar. positions supporting executive level staff).
WORK ENVIRONMENT
Work is performed in a dynamic environment that requires sensitivity to change and responsiveness to changing goals, priorities and needs. Dorchester County has the right to revise this job description at any time. This description does not represent in any way a contract of employment. Position Type and Expected Hours of Work This is a full-time position; typical work hours and days are Monday through Friday, 8:30 a.m. to 5:00 p.m. Some flexibility in hours is allowed, but employees must be available during the "core" work hours of 9:00 a.m. - 4:00 p.m. and must work 40 hour each week to maintain full-time status. Employees must be available to work evenings, weekends and holidays during emergencies or as requested. E.O.E. Dorchester County does not discriminate based on race, color, national origin, gender, religion, age, disability or military service in employment or the provision of services.
