Job ID:

5801393\n

Application Deadline:

Jul 08, 2026 11:59 PM (Central Standard Time)\n

Posted:

Yesterday\n

Starting Date:

To Be Determined\nJob Description\n

Department/Location:

District Office\n

Reports To:

Assistant Superintendent of Academic Services\nAssistant Superintendent of Student Support\n

Additional Support:

Director of Strategic Partnerships & Career Pathways\n

Work Schedule/Term:

12-Month Position\n

FLSA Status:

Non-Exempt\nPosition Summary\nThe Administrative Assistant for Academic & Student Services provides comprehensive administrative, organizational, and clerical support to the Departments of Academic & Student Services. This position supports district initiatives related to curriculum, assessment, school improvement, accreditation, special education, student support services, Career and Technical Education (CTE), workforce development, grants, professional development, communications, and strategic partnerships. The Administrative Assistant serves as a central point of coordination for department operations, communications, records management, compliance activities, and stakeholder engagement while helping ensure the efficient and effective delivery of district programs and services.\nEssential Duties & Responsibilities\nDepartment & Program Support\nProvides administrative and clerical support for the Academic Services and Student Services Departments and assigned department staff.\nManages calendars, schedules appointments, and coordinates meetings, events, and activities.\nPrepares correspondence, reports, presentations, agendas, and other documents.\nMaintains department records, files, databases, and confidential information.\nProcesses purchase requisitions, payment vouchers, and other financial documentation.\nAnswers phones, responds to inquiries, and directs requests to appropriate personnel.\nAssists with special projects and departmental initiatives as assigned.\nDepartment & Program Support\nProvides administrative support for curriculum, school improvement, accreditation, student services, grants, and strategic partnership initiatives.\nAssists with professional development registration, scheduling, materials preparation, and recordkeeping.\nMaintains records related to school improvement initiatives, accreditation activities, grants, and district programs.\nAssists with data collection, organization, and reporting related to academic programs and initiatives.\nSupports communication and coordination between district departments, schools, vendors, and external partners.\nAssists with internship, apprenticeship, job shadowing, and career exploration program logistics.\nMaintains databases and tracking systems related to partnerships, student participation, and program outcomes.\nAssists with special events, career fairs, workforce development activities, and partnership recognition programs.\nCommunication & Customer Service\nServes as a point of contact for internal and external stakeholders.\nCommunicates professionally with students, staff, families, business partners, community organizations, and government agencies.\nAssists with the preparation and distribution of newsletters, communications, marketing materials, and department updates.\nMaintains department webpages, social media, forms, and informational resources as assigned.\nProvides exceptional customer service and responds to inquiries in a timely and professional manner.\nRecords Management & Compliance\nMaintains accurate records and documentation in accordance with district policies and applicable regulations.\nAssists with state, federal, grant, accreditation, and program reporting requirements.\nEnsures confidential information is handled appropriately and securely.\nMaintains compliance with district procedures regarding records retention and data management.\nOther Duties\nPerform other duties as assigned.\nQualifications\nEducation & Experience\nHigh School Diploma or GED required; an Associate's degree, business school training, or related post-secondary education preferred.\nMinimum of two years of administrative or office support experience.\nExperience working in education, workforce development, grant management, or a related field preferred.\nExperience with data management, spreadsheets, social media platforms, and office technology required.\nKnowledge, Skills & Abilities\nProficient in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace or similar platforms.\nProficient in Canva, Adobe, or similar software. Knowledge of business English, grammar, spelling, and professional correspondence.\nStrong organizational, record-keeping, document management, and time-management skills.\nAbility to communicate clearly and professionally in writing and verbally.\nAbility to work independently while supporting multiple administrators and projects simultaneously.\nAbility to maintain confidentiality and handle sensitive information.\nStrong attention to detail and problem-solving skills,\nPhysical & Environmental Requirements\nPhysical Requirements\nFrequent keyboarding, sitting, standing, walking, speaking, and light lifting (up to 25 lbs).\nAbility to operate standard office equipment, including computer, printer, copier, and phone systems.\nAbility to occasionally lift and carry materials weighing up to 50 pounds.\nReasonable accommodations may be made to enable individuals with disabilities to perform essential functions. Work Environment\nWork performed in an office setting with occasional visits to school buildings or businesses.\nFrequent interaction with staff, students, parents, business partners, community organizations, and government agencies.\nMay require attendance at occasional evening meetings, career events, professional development activities, or community functions.\nThis job description is not intended to be all-inclusive. Duties and responsibilities may change at any time with or without notice.\n

Position Type:

Full-Time\n

Salary:

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