Administrative Assistant III (3-year term)

Administrative Assistant III (3-year term) Fermi Research Alliance, LLC vision insurance, paid time off United States, South Dakota, Lead May 05, 2026 The expected hiring range for this position is: $28.30-$34.51. Please note that the pay range information is a general guideline only. The pay offered to a selected candidate will be determined based on factors such the scope and responsibilities of the position, qualifications of the selected candidate, business considerations, internal equity, and external market pay for comparable jobs. What your day-to-day as an Administrative Support Specialist at Fermilab will look like: Maintain and update databases and tracking systems to support organizational operations (e.g., TRAIN, ESHTRK, MMS, Procard, etc.) Prepare, edit, and manage both routine and non-routine correspondence; review incoming communications and route appropriately Serve as a point of contact for visitors and staff, ensuring a professional and welcoming environment Coordinate meetings, interviews, and events, including scheduling, note-taking, and follow-up documentation Support lab-wide and departmental projects, including ad hoc initiatives and program coordination Develop reports and presentation materials; may transcribe technical notes as needed Manage office operations including supplies, copier maintenance, and record updates Support procurement processes, including purchase requisitions and acting as a system gatekeeper when needed Track time and attendance data and maintain accuracy within electronic reporting systems Coordinate travel arrangements (domestic and international), including itineraries and reimbursement processing Provide guidance and direction to on-call or seasonal staff as needed Perform additional duties as assigned to support team and organizational goals Maintain compliance with all environmental, health, and safety regulations and practices Skills and Attributes for

Success:

Strong organizational skills with the ability to manage multiple priorities Clear and professional communication across a variety of stakeholders Ability to work independently while also collaborating across teams Strong attention to detail and follow-through Adaptability in a fast-moving, project-based environment

Applicable Knowledge, Skills, and Abilities Required:

Working knowledge of administrative and operational procedures Ability to manage cross-functional communication and coordination Sound judgment and decision-making skills to prioritize tasks effectively Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)

Minimum Required Education and Experience:

High school diploma or equivalent 4+ years of administrative or office support experience

Work Arrangement:

This position is based onsite at Fermilab and may require occasional schedule flexibility to support meetings, events, or operational needs.

Benefits/Perks:

Fermilab offers a comprehensive benefits package designed to support your well-being and professional growth, including: Competitive salary and retirement plans Medical, dental, and vision insurance Generous paid time off and holidays Onsite wellness resources and programs Opportunities for training and career development The chance to contribute to world-class scientific research

Why Fermilab:

Fermilab is America's premier laboratory for particle physics and accelerator research, funded by the U.S. Department of Energy. We support discovery science experiments in Illinois and locations around the world, including deep underground mines in South Dakota and Canada, mountaintops in Arizona and Chile, CERN in Europe and the South Pole.

Pre-Employment Screening:

Drug-Free Workplace & Pre-Employment Screening Fermilab is dedicated to fostering a safe, productive and drug-free environment. An offer of employment is contingent upon the successful completion of a background check and drug screening. HSPD-12 In accordance with Homeland Security Presidential Directive 12 (HSPD-12) new employees are required to obtain and maintain a HSPD-12 Personal Identity Verification (PIV) Credential. To obtain this credential, new employees must successfully complete and pass a federal background check investigation. This investigation includes a declaration of illegal drug activities, including use, supply, possession, or manufacture. This includes marijuana and cannabis derivatives, which are still considered illegal under federal law, regardless of state laws. Failure to obtain or maintain such government access authorization could result in the withdrawal of a job offer or future termination of employment. Foreign Government Sponsored Activities Fermilab employees, and certain guest researchers and contractors, are subject to particular restrictions related to participation in Foreign Government Sponsored or Affiliated Activities, as defined and detailed in United States Department of Energy Order 486.1A. Such individuals will be asked to disclose any participation for review by Fermilab's Office of General Counsel. REAL-ID Requirement for access to Fermilab Campus Fermilab requires all members of the public to produce a REAL-ID, or equivalent, to access the Fermilab Campus for interviews or career events. A list of acceptable forms of ID can be found here: https://get-connected.fnal.gov/wp-content/uploads/2021/09/REALID-Documents.pdf. If a candidate is selected for an interview but does not possess any of the equivalent documents, we may schedule a virtual interview. Equal Opportunity Statement Fermilab is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, age, national origin, disability, veteran status, genetic information, and other legally protected categories.