Job Summary We are seeking a dedicated and highly organized Administrative Assistant to join our dynamic team. This role is essential in supporting daily office operations, managing administrative tasks, and ensuring smooth communication across departments. The ideal candidate will possess strong computer literacy, excellent organizational skills, and the ability to handle multiple responsibilities efficiently. This position offers an opportunity to contribute to a professional environment where attention to detail and proactive support are highly valued.

Key Responsibilities:

Manage front desk operations, including greeting visitors and handling multi-line phone systems with professionalism and courtesy Maintain and update office records through accurate data entry and filing systems Prepare correspondence, reports, and presentations using Microsoft Office Suite, including Word and Excel spreadsheets Coordinate calendar management, schedule meetings, and organize appointments for team members Assist with invoicing and bookkeeping tasks utilizing QuickBooks or similar accounting software Provide exceptional customer service by addressing inquiries promptly via phone or email Support office management activities such as supply ordering, document proofreading, and maintaining office supplies Handle clerical duties including photocopying, scanning, and organizing files efficiently Facilitate effective communication between clients, vendors, and internal teams through professional phone etiquette and client communication skills Support personal assistant responsibilities as needed to ensure productivity and organization within the office environment Experience Minimum of two years of administrative experience in an office setting Proficiency in Microsoft Office applications (Word, Excel, Outlook) and familiarity with productivity software Experience with QuickBooks or comparable accounting tools is preferred Strong organizational skills with the ability to prioritize tasks effectively Excellent written and verbal communication skills; bilingual abilities are a plus Demonstrated proficiency in data entry, filing systems, and clerical procedures Ability to manage multiple responsibilities simultaneously while maintaining accuracy Prior experience in customer service or front desk roles enhances suitability for this position This opportunity is ideal for individuals who thrive in fast-paced environments, demonstrate technical proficiency, and possess a proactive approach to administrative support. We welcome applicants committed to delivering exceptional service while contributing positively to our organizational success. #

PRF Pay:

$15.00 per hour

Work Location:

In person