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SECRETARY TO THE DEPARTMENT OF LANGUAGE & LITERATURE

Lee University

Full Time

Staff

The Departmental Secretary is a 12-month position and is responsible for assisting the department chair and faculty with daily departmental operations. The Departmental Secretary will have full knowledge of and abide by the terms detailed in this job description and all written or verbal policies, procedures and instructions established by administration in the Lee University Administrative & Staff Handbook.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Act as receptionist for the department chair and department

Organize department meetings and record meeting minutes

Maintain a departmental central filing system

Assist department chair in preparing semester class schedules

Enter course schedules into scheduling platform

Compile information for faculty workload profiles and reports

Supervise and train student worker(s)

Manage department budgets, vouchers, transfers and purchase orders

Purchase and stock faculty office supplies

Report maintenance and custodial needs for the department

Faculty Overload payroll, part-time faculty payroll, student employee time review and approval

Maintain information in full-time, adjunct and part-time faculty files

Prepare part-time faculty contracts, full-time summer contracts, and dual enrollment contracts

Prepare third-year review, retention, and promotion packets

Maintain electronic department master syllabi Schedule and administer faculty student course evaluations

Coordinate department events, travel and meetings

Review and edit department information in the university catalog

Assist department chair with annual budget proposal

Assist Director of Center for English Language & Literacy (CELL) with processing vouchers, purchase card transaction approvals, budget revisions, journal entries, donation deposits, student worker payroll

QUALIFICATIONS

The Departmental Secretary reports to the Chair of the department and provides service to faculty and students of the Lee University community with the following performance expectations:

Demonstration of ethical, moral and professional behavior in the office environment

A positive and flexible attitude

Effective communication and appropriate relationships with co-workers

Prompt management of tasks given by department chair

Maintaining confidentiality with faculty and student records

Willingness to respond to faculty needs in a timely and professional manner

Computer literacy with thorough knowledge of Microsoft Office applications and related office software, including email.

Ability to handle interruptions calmly and professionally.

Ability to input and keep accurate records, compose timely reports and ensure reliability and completeness of information.

Ability to accomplish complex tasks, prioritize responsibilities and meet deadlines

Ability to respond positively to constructive criticism, guidance and suggestions for improvement regarding performance

PHYSICAL REQUIREMENTS

While performing the duties of this job, the secretary is occasionally required to stand, walk, sit, use hand tools and/or controls, reach with hands and arms, climb stairs, balance, stoop, kneel, and crouch. The secretary must occasionally lift and/or move up to 25 lbs.

Physical preparations for events are part of the position requirements. Event set up, tear down, clean-up, and storage of items are required for events hosted by the college.

EDUCATION and/or

WORK EXPERIENCE

The Departmental Secretary should have experience in an administrative office, preferably in an academic setting. This would include customer service experience. The Departmental Secretary should be proficient with Microsoft Office applications.

WORK ENVIRONMENT

This position is a full-time, non-remote position working in an office environment with a low to moderate noise level.

TO APPLY

Interested candidates, please submit an electronic copy of the following: 1) a letter of interest, 2) resume, 3) employment application and 4) contact information for three professional references to David Broersma at dbroersma@leeuniversity.edu.

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Lee University is a private, comprehensive university located in Cleveland, Tennessee, in the foothills of the Appalachian Mountains. Lee is emerging as a leader in higher education in the southeastern region and is consistently ranked in the "Top Tier" of the Best Regional Universities in the South by U.S. News and World Report. Over the past two decades, Lee has become one of the largest Christ-centered private institutions in Tennessee and the Appalachian College Association.