Administrative Assistant

A.L.P. is an international leader in designing, manufacturing, and distributing components for lighting and other technical industries. With world-class capabilities in plastics molding, metal fabrication, and other high-tech processes, A.L.P. offers challenging, rewarding job opportunities in a variety of career specialties. We are global in reach, with locations throughout North America and Europe. Compensation is competitive.

Our benefit package includes:

Health, Dental, and Vision Insurance, 401k, generous paid time off, and tuition reimbursement. Employees enjoy a team atmosphere, advancement opportunities, and a learning culture that includes ongoing in-house training. Our employees are empowered to provide superior service and product performance to every customer.

FUNCTION

Provides a variety of administrative and receptionist services for the facility and its supporting departments.

RESPONSIBILITIES

Prepare invoices, reports, memos, letters, financial statements, and other documents, using word processing, spreadsheet, database, or presentation software. Open, sort, and distribute incoming correspondence, including faxes and email. Perform general office duties, such as filing, ordering supplies, maintaining records management database systems, and performing basic bookkeeping work. Answer phone calls and direct calls to appropriate parties or take messages. Prepare responses to correspondence containing routine inquiries. Explain company personnel policies, benefits, and procedures to employees or job applicants. Compile and prepare reports and documents pertaining to personnel activities. Present training material to employees. Process, verify, and maintain personnel related documentation, including staffing, recruitment, training. Orders and maintains supplies and arranges for office equipment maintenance. Provides assistance when needed to the Buyer. Coordinates the purchase of all non-production items. Enters requisitions for various departments. Print and fax purchase orders and track past due items. Cover duties of Purchasing Department in Buyer's absence. Cover duties of Inventory Controller position when needed. Completes various tasks associated with Human Resources Department, including but not limited to clerical duties, fielding employee questions and needs, coordinating employee events, and employee recruitment/hiring assistance. Coordinates all scheduling duties associated with A.L.P. Europe shipments, from order receipt and entry through shipment pick up.

EDUCATION/EXPERIENCE REQUIRED

College coursework helpful Six months to one year related secretarial and/or administrative experience and/or training in similar environment Experience working with manufacturing environment a plus. Proficiency in Microsoft Office applications including Excel, Word, Outlook, and PowerPoint. Excellent written and verbal skills. Experience with multiple phone line systems

Job Type:

Full-time Benefits:

401(k) Dental insurance Employee assistance program Flexible spending account Health insurance Health savings account Life insurance Paid time off Referral program Tuition reimbursement Vision insurance People with a criminal record are encouraged to apply

Work Location:

In person