A Project or Program Administrative Assistant provides administrative assistance to a program team or project management team. Organizes files and assists with record keeping and data base management. Manages team calendars and helps to organize meetings and events. Provides administrative support for program activities, financial reports and budgets, grants or project proposals; may help to arrange travel.
Mid-Cumberland Community Action Agency will act as a stepping stone to create stronger communities where families with low incomes have opportunities to connect, grow, and maintain dignity.
Summary:
The Projects Assistant supports the daily operations of projects within the Community Services Department, ensuring effective communication and project execution. This position plays a vital role in assisting with documentation, recordkeeping, and the successful administration of special projects and events. Exceptional Benefits Package ✅ 100% Employer-Paid Health Insurance ✅ 100% Employer-Paid Dental Insurance ✅ 100% Employer-Paid Life Insurance ✅ Low-Cost Vision Insurance Available ✅ 5% Employer Contribution to Your 401(k) After One Year of Service — No Employee Contribution Required ✅ Paid Time Off and Paid Holidays ✅ Professional Development Opportunities ✅
Meaningful Work Serving Children and Families Essential Duties & Responsibilities:
Project Operations & Communication:
Interact with clients, vendors, and visitors. Answer incoming calls and provide assistance as needed. Prepare responses to routine inquiries. Perform general clerical duties such as copying, faxing, and filing. Conduct research, compile data, and prepare documents for management. Create and modify documents (reports, memos, letters) using Microsoft Office and THO system.
Documentation & Recordkeeping:
Assist with processing and reporting requirements utilizing various programs. Ensure recordkeeping complies with state and federal regulations. Maintain confidentiality regarding client, staff, and agency information.
Event Planning & Special Projects:
Assist in planning and executing special events and training programs. Contribute to special projects that assist with the administration and operation of the program.
Meetings & Training:
Attend and participate in meetings, team meetings, workshops, and training conferences as assigned. Participate in local, state, regional, and national groups as needed.
Compliance & Standards:
Comply with MCCAA Policies and Procedures, Head Start Performance Standards, and applicable Early Childhood Standards, including DHS Licensing Standards, CACFP, TN Department of Health, and NAEYC Accreditation Standards.
Additional Duties:
Perform other duties as assigned by the supervisor.
Education & Experience Qualifications:
Education:
High School Diploma required; Certification or AA preferred.
Preferred Qualifications:
Strong organizational and multitasking abilities. Excellent communication and interpersonal skills. Proficiency in Microsoft Office Suite.
Additional Information:
A combination of education, experience, and training that provides the required knowledge, skills, and abilities will be considered for the position.
