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Administrative Assistant
Career Insights for Office / Administrative Assistant (General)
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Scorecard
Based on Tennessee data
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What they do
An Office or Administrative Assistant performs administrative work in an office. Works in a wide variety of office settings, such as a company or business, or a government office or school. Manages paper and electronic files, uses office equipment including computers, responds to phone calls and emails, routes mail and maintains calendars and schedules.
$40,543 / year median in Tennessee
+2% projected growth
Job Description
Administrative Coordinator (Site Admin Lead)
Reporting Structure Reports To:
Purchasing Manager Indirect Reporting:
Controller Department:
Finance / Administration Position Summary The Administrative Coordinator serves as the central administrative resource for QMN. This role is responsible for vendor interactions, site services, and administrative processes while maintaining alignment with purchasing and financial controls. As the first hire in the administrative function, this individual will establish scalable systems and processes to support future team growth.
Key Responsibilities Food Services & Catering:
Manage department lunch ordering and catering services Maintain vendor relationships Track and control spending Vendor Spiff /
Incentive Management:
Track and log vendor-provided incentives Maintain accurate distribution records Ensure fair and compliant allocation Admin Support to
Purchasing & Finance:
Assist Purchasing Manager with vendor coordination Support invoice routing and documentation
Site Coordination & Office Operations:
Manage conference rooms and visitor coordination Support onboarding logistics Oversee office supplies and vendors
Facilities Support:
Coordinate facility-related administrative issues Assist with workspace setup and changes
Event Coordination:
Organize site events, meetings, and employee engagement activities
Data Tracking & Reporting:
Maintain logs for travel, catering, vendor incentives, and supplies Provide reports for leadership review
Process Development:
Build and document scalable administrative processes Ensure alignment with financial controls
Qualifications Required:
3-7 years of administrative experience Strong organizational and communication skills Experience with
Microsoft Office Preferred:
Experience in manufacturing or large organizations Exposure to purchasing or finance processes Key Competencies Attention to detail Strong organizational skills Financial awareness Problem-solving ability Ability to work independently Success Metrics Budget adherence for administrative spend Accuracy of tracking and reporting Internal stakeholder satisfaction Process efficiency improvements