M-F 8am -5 pm Job Summary We are seeking a proactive and organized Office Assistant to join our dynamic team! In this vital role, you will serve as the first point of contact for visitors and clients, manage daily administrative tasks, and ensure the smooth operation of our office environment. Your energetic approach and attention to detail will help foster a productive and welcoming workplace. This paid position offers an exciting opportunity to develop your office management skills while supporting various departments with administrative excellence. Responsibilities Greet visitors, answer multi-line phone systems, and direct calls with professional phone etiquette. Manage calendar appointments, schedule meetings, and coordinate events using productivity software and calendar management tools. Perform data entry tasks accurately using spreadsheets, Word processing, and other Microsoft Office applications. Maintain organized filing systems, handle document proofreading, and ensure timely document distribution. Support office management activities such as supply inventory, filing, and general clerical duties to keep the office running efficiently. Assist with client communication and customer support to enhance overall service quality. Utilize computer skills for various administrative functions including typing, data entry, and technical proficiency in office software. Skills Strong organizational skills with the ability to multitask effectively in a fast-paced environment. Excellent communication skills, both verbal and written; bilingual abilities are a plus. Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with productivity software. Experience with QuickBooks or similar accounting software is advantageous. Demonstrated clerical experience including filing, data entry, proofreading, and document management. Knowledge of multi-line phone systems and phone etiquette to provide exceptional customer service. Technical proficiency in computer literacy, spreadsheet management, and general office technology. Prior office experience or personal assistant experience preferred for understanding office workflows and client communication. Join us as an Office Assistant to be an essential part of a vibrant team dedicated to excellence! Your enthusiasm for organization combined with your technical skills will make a meaningful impact on our daily operations while providing valuable support across departments.

Pay:

$15.00 - $16.00 per hour

Benefits:

Dental insurance Health insurance Vision insurance

Work Location:

In person